Office Manager at Kennedys
Join to apply for the Office Manager role at Kennedys
Kennedys is seeking a passionate Office Manager to join our inclusive, collaborative, and friendly office, based in the heart of Melbourne on a permanent basis. Our contemporary Melbourne office, which first opened its doors in 2017, has experienced remarkable growth in recent years and now proudly houses a vibrant team of 100 dedicated professionals. This role presents an exciting opportunity for a true people person to become an integral part of our dynamic team, contributing to our positive workplace culture while ensuring smooth daily operations.
Key Responsibilities
- Oversee and improve all administration processes and functions for the Melbourne office
- Implement effective archiving and storage of files for the Melbourne office both offsite and whilst files are in the office
- Maintain up to date records and adhere to the essential competencies and Service Level Agreements for the role
- Ensure confidentiality and security of all practice and client's documentation and all information
- Procurement of office equipment and supplies in accordance with agreed budget
- Responsible for security, utilities, and general office upkeep across the Melbourne office
- Ensure that all new joiners' workstations are clean, tidy and they have all the relevant equipment to carry out their role
- Manage and maintain all Health and Safety requirements, including maintenance of safety equipment, introduction and training of First Aiders and Fire Wardens
- Deliver WHS and office administration new joiner induction and training for new joiners
- Manage the relationship with building management for the Melbourne office
- Manage the Receptionist and Office Assistant(s) in the Melbourne office, providing mentorship, guidance and delegating work
- Liaise with the Sydney Office Manager to oversee the building, professional indemnity, management liability, travel, crime, public liability and workers compensation insurances
- Manage the renewal of Lawyers practising certificates across Victoria
- Be responsible for the Melbourne office ISO accreditations in conjunction with the UK teams
- Be responsible for the reception desk and its cover during office hours, utilising appropriate resource within the office to provide a professional reception function
- Maintain the high standard of service offered to the Firm's existing clients and to assist in creating and developing the skilled reputation of the office and Firm
- Track and communicate visitors from other Kennedys offices
Qualifications
- A genuine team player who thrives when creating a warm and welcoming environment for our staff and visitors alike
- A true people person who enjoys being the main point-of-contact and problem solver for anything facilities or front-of-house related
- Previous experience in a similar role of Office Manager, Facilities Manager or Practice Manager – preferably in a law firm or professional services environment
- Previous project management and leadership experience is preferred
- A natural communicator who can build relationships at all levels, on a national and local basis
- Well organised in approach with the ability to adapt to change
PLEASE NOTE: If you are interested in this opportunity, please apply directly to Kennedys. We are not currently accepting applications from recruitment agencies for this position.
CLOSING DATE: Midnight Sunday 16th November
Job Details
- Seniority level: Mid‑Senior level
- Employment type: Full‑time
- Job function: Administrative
- Industry: Law Practice and Legal Services
#J-18808-Ljbffr