Senior administration specialist

Our NSW State Government client is responsible for leading disaster and emergency efforts from prevention to recovery.

The team is currently seeking a Project Officer with governance and secretariat experience to join them in either Lismore or Newcastle, with some flexibility to work remotely. This is an estimated 3-month temporary assignment, potentially extendable.

The role involves providing project, administration, business and secretariat support to achieve program objectives. Key responsibilities include:

* End-to-end project coordination
* Tracking and monitoring project scope, plans, status updates, milestones, budgets and deliverables
* Scheduling and coordinating meetings, seminars, conferences and committees
* Coordination of catering, equipment and overall presentation
* Preparation of high-level project documentation, including action items, agendas, briefs, correspondence, minutes, presentation material and reports
* Source and compile information to support informed decision making outcomes
* Undertake research and analysis, identifying trends, issues and mitigating risks
* Contribute to continuous improvement initiatives
* Establish and maintain effective stakeholder relationships facilitating collaboration, cohesion, consultation, partnerships and contributions

* Impeccable communication skills, both verbal and written
* Exceptional stakeholder engagement skills with the ability to communicate effectively at all levels
* Solid analytical, problem-solving and negotiation skills
* Superior organisational skills with the ability to multi-task and prioritise deadlines
* Proactive attitude with the ability to work independently and as part of a team
* High attention to detail
* Strong computer literacy and proficiency with MS Office suite, EDMS and TRIM

Additional requirements include demonstrated project, program, business or administration support experience, proven secretariat experience and willingness to undergo a National Police Check.

This opportunity offers a flexible working arrangement and the chance to contribute to meaningful projects. The ideal candidate will possess excellent communication skills, strong organisational abilities and a proactive attitude.