Personal assistant (pyrmont)

Sydney, NSW, AU, 2009

At John Holland, our purpose is simple – we transform lives with everything we do. We've always known that infrastructure is about people – our customers, our employees, and the communities in which we work every day. That's our difference. Deep experience and capability with a genuine care about creating better lives for people along the way. Be part of the team that's up for the challenge of transforming lives for good.

We have an exciting opportunity for a Personal Assistant to support the General Manager of Customer & Corporate Affairs and the General Manager of Strategy, along with their broader teams. This position is based in our Pyrmont office in Sydney.

In this role you will provide administrative support, inclusive of diary management/scheduling, communications, reporting, records management, procurement, accounts/invoices, travel & logistics, and purchasing. Assistance may also be required in client relationship management, including VIPs, events and management meetings.

• Manage the day-to-day activities of General Manager Strategy, General Manager Customer & Corporate Affairs, and their broader teams.
• Oversee and coordinate Management diaries, which will include scheduling and calendar planning.
• Monitor and respond to communications on behalf of the Manager.
• Provide administrative support, such as preparation of correspondence, presentations, marketing material and reports for current and potential customers.
• Develop and maintain the records management system, ensuring that information is accurate, up-to-date and stored safely.
• Manage financial records such as expenses, invoices and purchase requisitions.
• Coordinate all aspects of internal and client meetings, preparing agendas, typing minutes, and distributing to the relevant stakeholders.
• Coordinate travel (including international) and accommodation arrangements.
• Provide accurate information and customer service to the client, external vendors, subcontractors, and community stakeholders.
• Identify, modify and improve work processes where necessary.
• Assist other team members with JH systems and programs.
• Treat sensitive information with a high level of confidentiality.
• Organise events relevant to the General Manager's team within budget.
• Perform all duties in accordance with John Holland policies, processes, reporting, systems and procedures.

To be successful in this role, you must have the following:

• Certificate II, III or IV in Business Administration
• Significant experience as a Personal Assistant or similar role
• Experience providing support at a senior level
• Advanced knowledge of Microsoft Office – Word, Excel, Power Point, Outlook
• Strong knowledge of administrative practices and document/records management

Your exceptional organisational skills and ability to juggle competing priorities, along with your confidence in working directly with executive level stakeholders, EAs and corporate VIPs, will see you succeed in the role.

We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

We're about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world and we also believe in supporting you as a whole person, not just an employee.

• Competitive remuneration – salary continuance and salary sacrifice options.
• Great leave benefits – including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
• Career progression – underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.
• Learning and development opportunities – access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that's why we're working hard every day to foster a more inclusive culture, backed by a business-wide inclu