Job Title: Executive Support Professional
Job Summary
We are seeking a highly skilled and experienced Executive Support Professional to provide administrative support to our Executive Leadership Team. The ideal candidate will have a strong background in executive administration, excellent communication and interpersonal skills, and the ability to work independently and as part of a team.
Key Responsibilities
* Provide high-level administrative support to the Executive Leadership Team, including preparing meeting materials, managing calendars, and coordinating travel arrangements.
* Manage key administrative activities of Board subcommittees, including preparing meeting agendas, minutes, and reports.
* Support direct reports to ELT members in achieving operational and strategic outcomes, including providing guidance and advice on project management and coordination.
* Provide executive and secretarial support for Board subcommittees, including preparing and circulating meeting materials, taking minutes, and following up on action items.
* In consultation with the subcommittee Chair, ensure compliance with company procedures, conflict of interest records and management plans, and declarations of private interests.
* Liaise with Executive Team members in preparing and providing all relevant reports and documentation for Board subcommittees, circulation of all relevant information for meetings.
* Demonstrate a high level of customer service to internal and external stakeholders, including responding to written and verbal enquiries in an efficient and effective manner.
* Provide professional management of internal and external clients by responding to written and verbal enquiries in an efficient and effective manner.
Qualifications and Skills
* Tertiary qualification in Business Administration/Management, Commerce, Supply Chain Logistics, Procurement or other relevant discipline (desirable).
* Extensive experience in Senior Executive administration, preferably including Board or Committee support.
* Experience working within a highly confidential environment.
* Experience in project management (highly desirable).
* Knowledge of the health sector and/or finance environment.
* Advanced Microsoft Office skills (Word, Excel, PowerPoint; and Outlook).
* Well-developed communication and liaison skills, with strong commitment to providing excellent customer service.
* Excellent verbal, numerical, and written communication skills.
* Exceptional interpersonal skills with the ability to build relationships easily and resolve conflict.
* Outstanding organisational skills including the ability to manage and prioritise multiple concurrent tasks, meet tight deadlines and to work in an independent, flexible manner where required.
* Ability to develop and maintain positive working relationships with people at all levels within and outside the organisation.
* Ability to maintain and respect confidentiality of the highest order and a high level of personal integrity.
What We Offer
As a valued member of our team, you will have the opportunity to work with a talented group of professionals who share your passion for delivering exceptional results. You will also have access to ongoing training and development opportunities, as well as a comprehensive benefits package.
How to Apply
If you are a motivated and experienced Executive Support Professional looking for a new challenge, please submit your application, including your resume and a cover letter outlining your qualifications and experience.