An exciting opportunity has arisen for an Executive Legal Assistant to join a highly respected hospitality and property organisation in Brisbane. This role is perfect for someone who thrives on providing professional, confidential, and executive-level support within a dynamic legal environment. The organisation is renowned for its entrepreneurial spirit, supportive culture, and commitment to people development, offering you the chance to grow your career while making a meaningful impact.
What You'll Do
Manage complex calendars and appointments for the General Counsel, ensuring seamless scheduling with internal and external stakeholders.
Organise travel arrangements for the General Counsel and occasionally for the broader legal team, handling logistics with precision and care.
Assist with expense management including corporate credit cards, preparing reports, tracking budgets, and managing billing for external legal services.
Coordinate meetings by organising agendas, taking detailed notes, following up on action items, and facilitating effective communication between parties.
Serve as the first point of contact for the General Counsel by screening calls, emails, visitors, and managing information flow with professionalism.
Proactively anticipate needs of the General Counsel by identifying potential issues early and acting as a strategic partner in daily operations.
Administer fortnightly legal meetings by preparing documentation, monitoring compliance requirements such as CPD, and supporting board arrangements.
Support contract lifecycle management by saving contracts in matter management systems, monitoring key dates, managing execution processes, and conducting annual audits.
Maintain electronic legal files and original documentation while ensuring version control and adherence to filing protocols within document management systems.
Contribute to improvements in legal technology systems by managing intake processes for new matters, updating precedents as directed, and investigating efficiencies.
What You Bring
Demonstrated ability to communicate effectively with staff at all levels as well as external lawyers and regulatory bodies in a professional manner that fosters rapport.
Comprehensive understanding of office management systems and procedures relevant to a busy corporate or legal environment.
Experience working within an in-house legal team or private practice is highly regarded but not essential; willingness to learn is key.
Exceptional phone etiquette combined with advanced computer literacy including proficiency in Microsoft Office applications such as Word, Excel, PowerPoint; experience with LawVu is advantageous but not mandatory.
Proven commitment to upholding high professional standards of ethics and confidentiality when handling sensitive information or privileged documents.
Resourcefulness paired with initiative. Ability to work productively both independently and collaboratively within a team setting while building strong stakeholder relationships
Highly developed interpersonal skills enabling you to build trust quickly across diverse groups within the organisation.
Outstanding planning abilities allowing you to manage multiple priorities under pressure while meeting tight deadlines without compromising quality.
High degree of emotional intelligence demonstrated through sensitivity when dealing with confidential matters or stressful situations.
Meticulous attention to detail ensuring all work products are accurate, well-presented, free from errors; positive attitude towards continuous improvement.
What Sets This Company Apart
This organisation stands out due to its unique blend of entrepreneurial drive balanced by genuine care for its people, a place where ambition meets responsivity. Employees are encouraged not only to unlock their own potential but also contribute meaningfully towards shared goals through open collaboration. The company's values emphasise customer focus at every touchpoint alongside results orientation achieved through passion rather than pressure. People development is at the heart of their culture: training opportunities abound so that each individual can rise beyond expectations while feeling supported every step of the way. Sustainability isn't just a buzzword here, it's woven into daily operations through responsible business practices that benefit both local communities and global ecosystems alike. Flexible working options further demonstrate their commitment to employee wellbeing; generous perks are available via an easy-to-access platform so everyone feels valued regardless of role or tenure. If you're seeking an inclusive workplace where your contributions matter and where growth is celebrated collectively, this could be your next home.
What's Next
If you would like to have a confidential discussion around whether this role is the right fir for you, feel free to please reach out via phone. Otherwise please apply via the link.
Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Madeline Wyld on for a confidential discussion.