Job Description
This role is ideal for a meticulous, technology-driven administrator who excels in a fast-paced work environment.
About the Role
You'll play a critical part in supply chain management, inventory optimization, document control, project tracking, and payment processing — adapting to support the Production & Tech teams during peak build/install season, then shifting your focus to Logistics and Finance post-season.
Key Responsibilities
* Attend daily Production briefings; liaise with Tech & Production Director to plan procurement strategies.
* Process procurement requests, obtain quotes, raise and track Purchase Orders in real time.
* Match packing slips to POs, assign invoices to correct job codes/kits (e.g., CQS).
* Maintain supplier database, update pricing, and track job costs in real-time.
* Monitor inventory levels across Tech and Production, including consumables.
* Support tech teams with timesheet tracking, data entry, and reporting.
* Manage shared inboxes, print job packs.
* Anticipate 60% of time supportingProduction and 40% of time supporting Finance and Warehouse
Seasonal Focus
* Peak Season (June to December): Production & Tech Focus
* End Season (December – March): Finance Focus
* Mid-Year (March – May): Warehouse & Logistics Focus
Requirements
* Background in administration, purchasing, accounts support, or related field.
* Excellent communication, coordination, and organizational skills.
* Confidence with Microsoft Office Suite, Excel, Sharepoint, and digital file systems.
* Willingness to learn internal platforms (e.g., SAGE, CQS, Smartsheet).
* Ability to work with different departments and adapt to seasonal needs.
* Attention to detail, proactive follow-up, and a solutions mindset.
Benefits
* A behind-the-scenes role in a creative, fast-paced team high-output environment.
* A variety of responsibilities that shift throughout the year – no two months are the same.
* A supportive and collaborative team culture.
* Opportunities to shape processes and improve how departments interact.
* Flexibility to take on new challenges and grow with the role.