**Please note: this is a part-time, on-site role based at our Perth Studio. We are looking for candidates who are available to work Monday to Friday, from 8:30am to 1:00pm**
About Woods Bagot – Architecture for Worlds Ahead
We design places that meet the challenges and opportunities of our rapidly changing world. Our commitment to exploration, impact and community creates enduring, forward‑thinking outcomes, unlocking humanity's highest potential. With a global design culture devoted to creativity, resilience, and purpose – we ensure every project contributes to our client's vision, inspiring future generations.
About the Role
The Receptionist/Studio Assistant is responsible for managing the reception area, including welcoming clients and visitors, handling the telephone switchboard, and performing a range of general administrative tasks. This role may also involve supporting overflow work such as admin and data entry. Under the direction of the Studio Support Manager, the Receptionist/Studio Assistant will provide assistance to various team members across the Studio.
Key areas of Responsibility:
- Coordinating the booking of meeting rooms, equipment, and catering, as well as setting up for both internal and external events.
- Assisting the Studio Support Manager with travel arrangements and bookings.
- Managing the onboarding process for all new starters.
- Supporting studio culture and engagement by helping to organise studio functions, staff events, and client functions.
- Acting as the first point of contact for staff, clients, and visitors, with a warm, professional, and enthusiastic approach.
- Managing studio supplies, including stationery and amenities orders.
- Providing basic IT support and liaising with the regional IT team as needed.
- Entering invoice data under the guidance of the Studio Support Manager and Accounts team.
- Handling all mail-related duties, including sorting incoming and outgoing mail, distributing internally, and arranging couriers.
- Ensuring the studio, meeting rooms, and kitchen areas are clean, tidy, and well-maintained.
- Serving as a liaison with building management for tenant-related matters.
- Providing general administrative support, including document formatting, typing, binding, copying, collating, and preparing reports and correspondence.
- Coordinating the delivery and return of material samples with product suppliers.
About You
You're a friendly, professional, and highly organised individual who thrives in a dynamic studio environment. With a background in reception, administration, or secretarial support, you bring excellent communication skills, a strong work ethic, and a positive, can-do attitude. You're confident with Microsoft Office and comfortable learning new systems, with a calm and adaptable approach to managing busy days. Whether you're supporting the team or creating a welcoming environment, you're someone who takes pride in your work and enjoys being part of a collaborative, creative culture.
Required Experience and Skills:
- Completion of formal training in reception and/or secretarial duties, or equivalent relevant experience
- Strong written and verbal communication skills in English
- Proficient in basic computer use, internet navigation, and keyboard skills
- Ability to manage multiple priorities effectively, often under pressure
- Intermediate proficiency in Microsoft Outlook, Word, Excel, and PowerPoint (essential)
- Experience with Adobe InDesign is an advantage
- A Certificate in Business Administration is desirable but not essential
How to Apply
Applicants are required to submit an up-to-date resume via our Receptionist LinkedIn job post. Applications will be treated in the strictest confidence. We do not accept unsolicited resumes or names from agencies. All personal data collected by the Company will be kept confidential and only used for recruitment purposes.
Mandatory requirement: It is an essential requirement that at the time of applying for this position applicants must have the legal right to work in Australia (an Australian citizen or Permanent Resident).
Inspiration. Innovation. Inclusiveness. We are Woods Bagot.
Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realise the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network of strategists, experience designers and scientists, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.
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