Vehicle Registration and Administration Role
We are seeking a highly organized and detail-oriented individual to join our administration team. As a Vehicle Registration and Administration Clerk, you will be responsible for a variety of tasks including registering vehicles and motorcycles, processing acquisitions and transfers, coordinating stock swaps with other dealerships, and managing scanning, filing, and storage of important documentation.
This is a dynamic role that requires flexibility, strong communication skills, and the ability to multitask. If you enjoy working in a fast-paced environment and taking pride in supporting the smooth operation of a busy dealership, we would love to hear from you.
About the Role:
This position involves a range of administrative duties including:
* Registering vehicles and motorcycles using QLD Transport software
* Processing acquisitions and transfers in line with registration requirements
* Coordinating stock swaps with other dealerships
* Accurately entering and processing invoices
* Managing scanning, filing, and storage of important documentation
* Handling inbound calls and providing friendly, efficient support
* Making outbound calls for general maintenance and supporting our Fixed Operations Manager
* Coordinating internal events, birthdays, and staff celebrations
* Managing uniform orders, including collection and distribution across sites
* Maintaining staff amenities and kitchen supplies
* Supporting the Finance & Insurance team and cross-training on related duties
* Assisting the sales team with delivery photos of vehicles and motorcycles
* Liaising with teams across the business to ensure timely, seamless customer deliveries
Requirements:
To be successful in this role, you will need:
* Excellent communication skills and the ability to multitask
* A positive, can-do attitude with strong interpersonal skills
* Solid computer skills, particularly with Microsoft Office
* Confidence in dealing with internal and external stakeholders
* Flexibility to adapt in a fast-paced environment
* Strong attention to detail and time management
* A willingness to take on repetitive tasks with care and accuracy
* Ability to remain calm under pressure and thrive in a varied workday
Why Join Us?
This role is perfect for someone who enjoys variety, thrives in a team environment, and takes pride in supporting the smooth operation of a busy dealership. You will be part of a supportive, energetic team where your contribution truly matters.
],