* Location: Cairns, Townsville, or Mackay.
* Position: Full time, fixed term to 26 February 2027.
* Classification: Level 6, base salary commencing from $80,870 per annum.
* Benefits: Salary packaging up to $15,900 and flexible working arrangements.
The role
As Executive Assistant, you will be the trusted partner to two Executive Directors responsible for Data, Information and Digital (DID) and Health System Integration and Innovation (HSII), ensuring their days run seamlessly and their priorities are supported with precision and foresight. From managing complex diaries and coordinating high‐level meetings to overseeing correspondence and preparing polished business documentation, this role is central to enabling effective leadership.
If you enjoy anticipating needs, bringing order to complexity and contributing to meaningful, system‐level outcomes, this is an opportunity to make a real impact every day.
What you'll do
This is a pivotal role for a highly organised, proactive professional who thrives at the heart of executive decision‐making. No two days will be the same, but your core responsibilities will include:
* Providing professional and confidential executive and administrative support to the Executive Directors.
* Managing complex diaries, meetings and correspondence, including proactively prioritising requests and ensuring timely responses.
* Preparing, proofing and formatting high‐quality correspondence, briefings, reports and other business documentation in line with Northern Queensland Primary Health Network (NQPHN) Style Guide.
* Providing secretariat support for internal and external meetings, including preparing agendas, taking accurate and professional minutes and managing action registers.
* Supporting project activities by assisting with planning, coordination, monitoring and reporting across a range of initiatives.
* Coordinating stakeholder engagement by responding to meeting requests, scheduling meetings and preparing and collating meeting materials.
* Supporting organisational reporting requirements, including contributions to the Operational Plan, Strategic Plan and program performance reporting.
* Undertaking routine financial and administrative tasks such as invoice processing, credit card reconciliation and contract administration in line with delegations.
* Maintaining accurate and secure electronic records and supporting continuous improvement of administrative systems and processes.
* Actively supporting NQPHN's Reconciliation Action Plan and working collaboratively across teams.
If you are looking for the opportunity to be part of a passionate and driven team and contribute to achieving our vision of 'A healthy future for all northern Queenslanders,' we'd love to hear from you.
NQPHN aims to be an employer of choice for Indigenous Australians, and we encourage Aboriginal and Torres Strait Islander people to apply for this role.
Key selection criteria
* A certificate level qualification in Business Administration or experience equivalent of 3-5 years high level administration.
* Excellent written communication skills, including demonstrated experience in preparing business documentation including but not limited to briefings, reports, and correspondence.
* Excellent interpersonal skills, including the ability to liaise with a wide variety of internal and external stakeholders on a range of sensitive issues.
* Alignment with our values of collaboration, leadership, integrity, accountability and respect.
About us
Northern Queensland Primary Health Network (NQPHN) works together with our partners to connect existing local services to simplify the healthcare system, fund primary care and mental health services based on the needs of local communities, and support primary care and mental health providers to build their skills and deliver the highest quality patient care.
For more information, visit www.nqphn.com.au
About the role opportunity (important information)
Due to an internal development opportunity, this role is available on a fixed‐term basis until 26 February 2027, while the substantive role holder is on secondment.
How to apply
Your application should include:
* a cover letter addressing the key selection criteria (maximum three pages)
* your resume.
For more information about this role and to view the Position Description, please click the 'Apply' button or email ***********@nqphn.com.au
Applications close Sunday 19 April 2026 at 11:59pm.