Role Summary:
We are seeking an experienced Office Manager to join our team. This is a full-time position responsible for coordinating the management and administration of the Member's Electorate Office.
Key Responsibilities:
* Oversee the general day-to-day administrative duties of the office, including staff and employment support, diary management, stationery provision, and responding to inquiries from the public.
* Ensure office budgets are managed effectively and vendors are paid promptly.
* Provide advice to the Member on entitlements available to them in their role, including staff allocation, travel expenses, electorate allowance, and office budgets.
* Support the Member's spending of electorate allowance over the financial year and keep an accurate record of expenses.
* Oversee the Member's diary, in conjunction with the Member's Executive Assistant.
* Take primary responsibility for the management of constituent casework. Direct the flow of constituent casework in the office – ensure ministerial/departmental cases are actioned and complex case work are appropriately assigned to a staff member for personal management.
* Record keeping, data entry, filing, and other administrative tasks as required.
Requirements:
* Demonstrated experience in a senior administrative role or similar position in a demanding public, non-profit, or private sector environment.
* The experience and temperament to work with a small team to deliver on competing priorities while operating under time constraints and strict deadlines.
* Excellent oral and written communication skills.
* Ability to work effectively and liaise with other Ministerial Offices, the Australian Public Service, and the community.
* Strong organisational and time management skills with attention to detail.
* Demonstrated professional integrity and the ability to exercise discretion and maintain confidentiality.
* Proven reliability in meeting deadlines and commitments, especially in high-pressure situations.
Benefits:
* A commencing salary between $74,095 and $86,506 will be negotiated depending on experience and relevant skills.
* An additional optional allowance of up to $35,793 will also be negotiated in recognition of, and as compensation for, reasonable additional hours of work.
* Relocation assistance, studies assistance, and paid study leave may also be available (subject to eligibility requirements).
* An employer superannuation contribution of 15.4% will be payable.
Additional Information:
The successful applicant will be required to comply with the Behaviour Code for Staff employed under the Members of Parliament (Staff) Act 1984.
The successful applicant may be required to undergo a National Police History check.
Applicants are required to obtain and maintain security clearance at Negative Vetting Level 2 and comply with the Ministerial Staff Code of Conduct.