Are you an organised, proactive professional with a passion for people and processes? We're looking for an HR & Mobilisation Administrator to join our team and provide essential support across recruitment, HR administration, onboarding, and business improvement initiatives.
Key Responsibilities
Recruitment Support
* Coordinate interviews and liaise with candidates
* Prepare job postings and manage applications
* Conduct initial CV screening and basic checks
* Compile interview packs for hiring managers
* Assist with reference checks and background verification
* Maintain candidate databases and recruitment trackers
Onboarding Support
* Organise onboarding schedules and induction materials
* Assist with delivering inductions and compliance briefings
* Issue PPE where required
* Arrange mandatory training sessions
* Support employee engagement initiatives and internal communications
* Respond to general HR queries
Employee Mobilisation
* Collect required employee documents (IDs, certifications, clearances)
* Prepare mobilisation checklists and ensure compliance requirements are met
* Coordinate medicals, inductions, and site-specific training
* Deliver site or office inductions and issue PPE
* Track mobilisation progress (hiring, documentation, training) and maintain compliance records
* Ensure all employees are fully onboarded into HR systems and file mobilisation documentation
* Communicate staffing updates and assist in producing mobilisation reports for management or clients
HR Administration & Employee Records
* Prepare offer letters, contracts, and onboarding documentation
* Maintain accurate employee files (digital and physical)
* Update HR systems for new hires, changes, and exits
* Prepare letters, reports, and HR documentation
General Administrative Support
* Assist with business improvement initiatives
* Organise office files and compliance records
* Support internal audits and data collection
We Are Looking For
* Experience in HR and Recruitment – Previous exposure to HR administration, recruitment processes, and onboarding activities is essential.
* Strong Organisational Skills – Ability to manage multiple priorities, maintain accurate records, and meet deadlines in a fast-paced environment.
* Attention to Detail – High level of accuracy when handling documentation, compliance requirements, and data entry.
* Excellent Communication Skills – Confident in liaising with candidates, employees, and stakeholders, both verbally and in writing.
* Proactive and Solutions-Focused – Ability to identify process gaps, recommend improvements, and support business efficiency initiatives.
* Tech-Savvy – Competent in MS Office
* Administration Experience - Over 2 years' experience in an administrative role.
* Team Player – Collaborative approach with a willingness to assist across HR, Operations, Payroll and business improvement initiatives.