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The role
The Baker McKenzie Australia Corporate Advisory team is one of the leading corporate advisory practices in Australia providing ongoing corporate advisory services to more than 1,500 Australian companies, including the Australian subsidiaries of many of the most well‐known companies in the world. The team is currently comprised of lawyers and corporate paralegals based in Sydney, Melbourne and Perth and is looking to expand. As part of this expansion, the team is looking to add a Team Administrator to their Corporate Advisory team based in Sydney.
Responsibilities
Key duties of the role include but are not limited to:
* Answering the phone - appropriately screening calls, resolving simple queries wherever possible, taking and relaying messages promptly and, if necessary, redirecting queries;
* Assisting in preparing and distributing relevant documentation to the Corporate secretariat team prior to critical dates inclusive of creating and amending typed documents such as letters, emails, memos and presentations, using version control and track changes;
* Managingbilling processes and specific client invoicing requirements, including drafting and circulating invoices and distributing invoices to clients;
* Supporting the client matter intake process;
* Processing expense claims, cheque requisitions, ASIC invoices and payment of ANZ Credit Cards;
* Undertaking conflict searches;
* Screening and organising correspondence (e.g., voicemail, email, and regular postal mail), in teams' absence and as per requests;
* Organising couriers, travel and accommodation, internal and external meetings (including room, car spaces, catering, invitations etc) for the Corporate secretariat team;
* Identifying, opening, generating, maintaining, labelling, updating and closing files, according to task, author and the Firm's requirements;
* Updating and maintaining Master Lists;
* Conducting company searches & PPSR searches;
* Creating, updating and maintaining office manual precedents as and when required;
* Opening and closing of files (includes ordering new labels and central filing);
* Maintaining and updating the intranet;
* Attending to auditors' enquiries (scanning of registers) on occasions;and
* Managing various ongoing projects as required.
About you
Our ideal candidate would have:
* At least 3 years' experience in a professional services environment;
* Previous experience in a corporate paralegal or secretarial role;
* Excellent analytical, communication, and research skills;
* A commitment to high work standards and strong attention to detail;
* An ability to manage competing priorities and work flexibly;
* An ability to demonstrate initiative and proactivity;
* An ability to develop strong relationships;
* An ability to work well in a team environment; and
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