The Law Society of NSW is currently looking for a full time permanent Executive Officer to provide secretarial and administrative support to the Law Society of NSW Council. About the role The Executive Officer, Council, provides secretarial and administrative support to the Law Society Council (including the President), the Executive Committee, the Audit, Risk and Finance Committee, and other Council Committees / working groups as established from time to time, in the form of providing effective scheduling, Council and committee agenda preparation, minuting, and other tasks that may be assigned. The role supports the smooth operation of Council and relevant Committee meetings, and assists the Council to meet its responsibilities in an efficient, organised and compliant manner. About the team The Corporate Legal Services Department comprises the General Counsel and Company Secretary, the Deputy General Counsel and Company Secretary, other in-house solicitors, as well as a number of support staff. The team provides advice and administrative assistance to the President, the Council, the Executive Committee and the Audit, Risk and Finance Committee; supports the CEO in his/her management role; and understands and responds to the needs of the Department’s internal and external stakeholder groups. What you'll be doing Council and Committee support - meetings Efficient performance of all tasks associated with the Council, the Executive Committee, the Audit, Risk and Finance Committee and any other Council Committee / working group meetings, in accordance with the Executive Unit’s operating procedures and requirements, including: prepare agendas for Council, committees, working groups, and other meetings as required; prepare standard form papers for Council, committees, working groups, and other meetings as required (for example, in respect of the appointment of Law Society Councillors to external bodies); attend, record and accurately transcribe minutes of Council, committees, working groups, and other meetings as required; format, compile and upload Council, committees, working groups, and other meeting agendas, papers, minutes and any other supporting material to the requisite databases and systems in a timely fashion; maintain meeting schedules, committee compositions and contact details on the Intranet and website; schedule meetings of the Council, committees, working groups, and other meetings as directed, in consultation with the President, the CEO and committee Chairs, ensuring that the appropriate facilities, rooms and equipment are booked as required; track and compile decisions and action items arising out of Council, committees, working groups and other meetings, and ensure relevant staff receive copies of resolutions, extracts or tasks assigned; monitor and follow up on action items to support timely completion; assist and report to the President and the CEO regarding action items assigned and to keep them informed; act as a point of contact for Councillors for meeting-related matters. Governance and records support Maintain orderly filing and record-keeping systems for Councillor, committee and working group documents. Assist in maintaining governance documents, including Council and committee, working group and other charters, terms of reference, policies, and procedures. Maintain registers including in respect of declared interests, meeting attendance, and external appointments. Support Councillor induction and other Councillor onboarding processes. Assist with basic governance compliance tasks, such as the completion of ASIC filings. General administrative and coordination support Prepare routine correspondence and support the flow of clear information and relevant updates to Councillors. Support communication between Councillors and management. Coordinate and provide project management support for the annual recruitment of Committee members, in consultation with the COO, the Director, Legal Regulation, the Director, Policy and Practice, and other staff members, as relevant. Action invoicing and reimbursements for Councillors and Committee members in an efficient and professional manner. Ensure that procedures and systems are regularly reviewed, implemented and maintained to meet the needs of the role and stakeholder groups. Ensure that project objectives are achieved with close attention to detail and within required timeframes – projects include but are not limited to attending, recording and transcribing minutes of the annual Council Planning Conference, and the ongoing review and monitoring of the Manual for Councillors and the Committee Handbook. Completion of other duties as assigned. About you Demonstrated experience in providing administrative and/or secretariat support to senior management and/or board members (preferably in a legal or corporate environment). Experience taking and producing minutes in a timely fashion at a board or similar level. Excellent transcription, writing and word processing skills. Excellent computer skills, including proficiency with e-mail, internet and database applications, mobile devices, and experience using MS Office suite of programs (including MS Teams (video/audio conferencing)). Typing speed of 60wpm plus highly desirable. Strong attention to detail. Highly developed organisational and time management skills. Ability to effectively prioritise and execute tasks. Superior written and oral communication skills. Ability to meet strict deadlines. Ability to juggle a variety of tasks at any one time and work efficiently. Ability to work in a self-supervisory, multi-task environment, within clear timelines. Ability to focus and function well in a busy environment and under pressure. Displays a commitment to quality client service, values the supplying of accurate and timely information and relates to people from diverse backgrounds. Good judgment and sound decision making. Motivated and self-directed. Excellent interpersonal skills. High level of discretion and ability to effectively manage confidential information. Regulates own behaviour, comprehends organisational structure and culture and acts appropriately in the execution of duties. To apply The Law Society of New South Wales is committed to building and maintaining a respectful and inclusive workplace, appointing the best person for the role and supporting diversity. Applications must contain a CV and cover letter that outlines your key experience and motivations for this role.