Senior administration officer - examinations

Senior Administration Officer – Examinations

Sydney campus Full-time opportunity, Continuing contract

• Join the university that takes a personalised approach to education.
• $87,594 pa (level 5) + 14.5% superannuation.

About the university

We believe in the power of education to transform lives, strengthen communities and help people become the best version of themselves. The University of Notre Dame Australia is a modern, national Catholic university that serves more than 12,000 students across its campuses in Fremantle, Broome and Sydney.

With a community of over 1,000 academic and professional staff, Notre Dame is recognised for its personalised learning environment, strong graduate outcomes and holistic educational philosophy rooted in critical thinking, ethics and the Catholic intellectual tradition.

About the office

Student Administration at the University of Notre Dame provides expert guidance, operational support, and a wide range of student services. It manages key regulatory, policy, and compliance responsibilities to support the academic decision-making of Faculties, Schools, and other relevant university departments.

About the role

The Senior Administration Officer – Examinations is responsible for managing and ensuring the efficient delivery of student examinations. The position provides professional, high-quality administrative support to the Team Leader, Student Administration, and contributes actively to the broader Student Administration team. The position reports to the Team Leader Student Administration.

Key responsibilities

• Provide high-level administrative support and advice for all examination processes.
• Coordinate examination scheduling with the Timetabling team, including deferred, supplementary, and alternative exams.
• Prepare reports, correspondence, and documentation to support examination governance.
• Oversee examination delivery, including incident management and invigilator coordination.
• Support compliance with examination policies, procedures, and appeals processes.
• Maintain student records and respond to student enquiries.
• Provide front counter support and assistance with other duties as directed.
• Adhere to University policies, procedures, and professional standards.

Qualifications, skills & experience

• Completion of a degree, or an equivalent combination of relevant education, training, and/or experience.
• Demonstrated administrative experience, preferably in tertiary or education settings.
• Strong self‐motivation and initiative, with the ability to contribute effectively to team settings.
• Strong organisational, planning, and time management skills to achieve targets.
• Demonstrated ability to communicate effectively, both verbally and in writing, and to build positive interpersonal relationships.
• Strong digital literacy combined with accuracy and a keen eye for detail.
• Proven ability to exercise sound judgment, diplomacy, and discretion in handling sensitive matters.
• Experience handling sensitive and confidential information appropriately and professionally.

Benefits

• Ongoing training and development opportunities to help you grow and succeed in your career.
• A positive, supportive, and collaborative team environment.
• Discounted study at the University.

EEO statements

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

The University is committed to providing a safe, respectful and inclusive working and learning environment.

The successful candidate will be required to complete a self‐declaration regarding Gender‐Based Violence (as required by the National Code) as part of the pre‐employment process. For more information on this please refer to our website.

Unsolicited contact from recruitment agencies will not be entertained.

Applications closing date: 26 June 2026