**Job no**: 513460
**Work type**: full time
**Location**: Sydney, NSW
**Categories**: Administration
- **One of Australia's leading research & teaching universities**:
- **Vibrant campus life with a strong sense of community & inclusion**:
- **Enjoy a career that makes a difference by collaborating & learning from the best**
**At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.**
The Faculty of Science teaches approximately 7000 full-time student equivalents, with an academic staff of approximately 500 and general staff of 300. The Faculty is one of the largest and most complex faculties of UNSW Sydney. It comprises the School of Aviation, Biological Earth and Environmental Science (BEES), Biotechnology and Biomolecular Sciences (BABS), Chemistry, Materials Science and Engineering (MSE), Mathematics and Statistics, Psychology, and Physics. It also includes several major Research Centres and field stations.
The Executive Assistant plays an integral role within the Faculty of Science in providing advanced executive support to the Dean, the Faculty Executive Director (FED), and other members of the Faculty Executive team from time-to-time.
The role entails interpreting requirements of the Dean and FED, providing proactive advice and solution-focused action in a timely and accurate manner.
**About the role**
- **$100k - $108k** plus 17% Superannuation and annual leave loading
- Continuing
- Full-time (35 hours per week)
The role reports to the Operations Manager and works closely with the Faculty Strategy Manager supporting the Dean and Executive and has no direct reports.
**Specific responsibilities for this role include**:
- Proactively provide advanced executive support and assistance, whilst exercising discretion, initiative and confidentiality at all times.
- Drive, coordinate and execute the delivery of various small projects and initiatives on behalf of the Dean and FED to achieve operational and strategic goals.
- Act as the first point of contact for internal and external stakeholders, including CEOs, senior tertiary and government executives, University executives and business partners. Maintain effective channels of communication, analyse requests, filter correspondence and prioritise urgent matters.
- Demonstrate superior interpersonal communication skills to initiate and maintain executive stakeholder relationships and build trust with senior executive staff and colleagues.
- Facilitate and plan meetings, including compiling agendas and briefing documents, preparing minutes and following up on allocated or outstanding meeting tasks.
- Manage the timely coordination of submissions for academic promotions each year. Liaise with relevant internal and external stakeholders and collate confidential supporting documentation.
- Identify and implement business improvement opportunities to streamline processes and facilitate administrative efficiency within the Dean's Unit.
- Oversee effective office operations of the Dean's Unit including coordinating estate management and reporting security, building and equipment maintenance problems for servicing.
- Undertake ad-hoc projects aligned with the Faculty of Science goals and objectives.
- Align with and actively demonstrate the UNSW Values in Action: Our Behaviours and the UNSW Code of Conduct.
- Cooperate with all health and safety policies and procedures of the university and take all reasonable care to ensure that your actions or omissions do not impact on the health & safety of yourself or others.
**About the successful applicant**
**(Selection criteria)**
To be successful in this role you will have:
- Relevant tertiary qualification with subsequent relevant experience supporting a senior manager or executive; or equivalent competence gained through any combination of education, training and experience.
- Excellent written and verbal communication skills, with a high level of attention to detail for deliverables produced.
- High level organisational skills with proven ability to deal with multiple tasks, establish priorities and meet deadlines along with a demonstrated proactive approach to problem-solving and strong decision-making capability.
- Excellent interpersonal skills with ability to liaise effectively with all levels of staff and external stakeholders.
- Demonstrated experience supporting projects and initiatives, monitoring and delivering projects within agreed timeframes.
- Superior time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative.
- An understanding of and commitment to UNSW's aims, objectives and values in action, together with relevant policies and guidelines.
- Knowledge of health and safety responsibilities and commitment to attending relevant health and safety training.
For informal queries, please see the below contact details.
**Contact**:
Ma