Executive & Administration Support Officer
MATES WA is an independent charity that provides mental health and suicide prevention services to workers in the building and construction, and mining industries.
The MATES program includes general awareness and intervention skills training for construction workers, which increases the likelihood of people who are at risk of suicide being connected to help.
The program also provides support for those identified as needing help through the MATES 24pline, and specialist Case Managers who provide professional suicide intervention and referral support to workers and their direct family members.
THE ROLE
This is a varied role, supporting management and the team.
This is a full-time position of 40 hours per week with a monthly RDO.
Part-time could also be considered for the right applicant.
The successful applicant will enjoy a diverse, progressive and high performance environment with a supportive and caring team.
This role is a twelve month fixed term contract with probability of extension for the right person.
Support the CEO, Business & Administration Manager, Operations Manager and the Marketing & Partnership Manager
Telephone response for the office
Data entry for training activities and generation of certificates
Coordination and scheduling of individuals and team activities
Proofreading and formatting of documents
Collation of reporting information and preparation of reports, including documentation design
Collateral management for training and marketing, support in development of marketing initiatives, review and update of existing documentation
Assistance in collateral maintenance & design
Assistance in execution of marketing campaigns and the associated communications
Supporting industry organisations with fundraising activities and initiatives
Event support at MATES and external industry related events
Supporting planning and outputs of marketing related activities, collation of content for promotional productions
Assisting with content for newsletters and communications for industry stakeholders
Management of motor vehicle fleet
Minutes of meetings
Varied administrative and office support duties
Reports to Business & Administration Manager and CEO
THE PERSON
Excellent written and verbal communication skills, with attention to detail and accuracy
Familiarity with most of the Office suite of programs (Outlook, Word, Excel, Publisher and PowerPoint)
Experience with packages like Canva or similar graphics applications
Experience with LinkedIn and other social media platforms
Exposure to engaging effectively with senior business stakeholders
Strong time management and organisational skills
A proactive attitude and collaborative spirit
Training will be provided specific to the nature of the work of MATES, as well as ongoing skills development.
BENEFITS
Strong multi-disciplined team
Strong focus on Professional Development
Generous salary packaging options as a NFP Charity
Culture focused organisation
APPLICATIONS
Applications must include a cover letter describing your experience in similar employment and your reasons for seeking the role and your CV/Resume.
You must be able to provide at least two professional references on request.
Interviews will commence in early January.
This is an office based role located in Balcatta WA.
Please do not contact MATES directly, only applications through the Seek site will be accepted.
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