An exciting opportunity has arisen for someone to join the Australia Zoo Marketing team as a Full Time 'Wedding and Events Executive' for 14 months
Australia Zoo is an equal opportunity employer, where we recognise the diversity of our workforce and community – be it on the basis of gender, age, race, sexual orientation, or religious belief. We provide specific workplace programs to support diversity and equal employment opportunities for women, people with disabilities and all cultural backgrounds.
This position is responsible for the coordination and planning of Weddings and Events at Australia Zoo. This position is also responsible for coordinating, proposals, and special events, supporting group sales events where required, and supporting management of the sales inbox when needed.
A successful applicant must be enthusiastic, mature-minded, confident, well-presented and able to demonstrate a high level of work-ethic and initiative. Customer service skills are also a must to be successful in this role.
Duties Include:
* Wedding enquiry management and prospecting.
* Wedding proposal and quotation.
* Wedding event planning and management including contracts, invoicing, run sheets.
* Wedding communication with all 3rd party stakeholders (bridal party, planners and suppliers).
* Marriage proposal enquiries, quotations, booking summary including contracts, invoicing, run sheets.
* Cake Smash Photoshoot enquiries, quotations, booking summary including contracts, and invoicing, run sheets.
* Communication with relevant departments (management, keepers, guest services, photography) with special event and wedding enquiries and booking details.
* Updates to wedding and special event packages, including providing content for the Australia Zoo webpage.
* Develop post event and sponsor / partner reports.
* Product development required for in-Zoo events – both during the day and after-hours. Including costings and profit margin.
* Briefing all Australia Zoo staff on projects, including regular updates at keepers, staff, leadership and marketing meetings.
* Operational and event management for all, and attendance at all, of Australia Zoo and Wildlife Warrior's events, including working on monthly event days.
* Working with the Operations Department on any requirements for wedding, Zoo and special event bookings.
* Maintain and regularly update contractor details and distribute new contractor induction kits.
* Quarterly reports – including profitability per Event and updates to the Wedding and Special Events Booking Summary.
Essential Criteria:
* Full availability including weekends, public holidays and school holidays.
* Drivers License (Manual is preferred).
* Great time management and organisational skills.
* Experience in a similar role.
Here is a checklist of information you will need to have ready before you start to complete the employment application form:
* Education history
* Employment history
* References
* Any qualifications you may have eg First Aid
* Any achievements you may like to tell us about
* your availability (what hours can you work)
* A resume in .pdf format
* Any other info that may support your application