* Job location at Darwin
* Remuneration: Salary $110,102.72 to $114,983.44 per annum, pro rata
* Hours of work: Wednesday to Friday 8.15am – 4:21pm
* Employment Type: Part-time (2–3 days per week, up to 0.6 FTE), ongoing (subject to funding), hybrid arrangement of 2 days on-site and 1 day remote (where working 3 days).
* Superannuation: 12%
* Leave Entitlement: 6 weeks per annum plus 17.5% leave loading
* Reports To: Chief Executive Officer
* Special Measures:
* Information for Applicants: Additional benefits include: Time off in Lieu of Overtime, Wellbeing leave (conditions apply), Travel Allowance, Annual individual training allowance, Paid parental leave applicable to Primary or Secondary Carer (6 weeks' paid after 12 months service), Study Leave, Defence Leave.
* Additional Information: Mandatory employment requirements: Obtain a working with children clearance (WWCC), Obtain a clear Criminal History Check, Possess a current 'C' Class NT Drivers Licence. Conditions of Employment: Social, Community, Home Care and Disability Services Industry Award 2010, National Employment Standards, Fair Work Act.
ABOUT NAAFLS
NAAFLS is an Aboriginal Community Controlled Organisation (ACCO) and independent Family Violence Prevention Legal Service (FVPLS). We are the only victim-based Aboriginal legal service in remote communities in the Top End region of the NT.
We have offices in Darwin (Larrakia land), Katherine (Jawoyn, Dagoman and Wardaman land) and Nhulunbuy (Yolŋu land), and service over 40 remote communities within the Top End region spanning from the Tiwi Islands down to Lajamanu, Wadeye across to Borroloola. We provide culturally sensitive legal advice, assistance, representation, and support to Aboriginal and Torres Strait Islander people in Top End communities who have experienced domestic, family, and sexual violence.
We offer a holistic and culturally appropriate model of service which sets us apart, seeking practical community-based solutions to the most complex legal problems.
Our primary practice areas are family law, child protection, and domestic violence; though we frequently intervene in coronial inquiries, parliamentary inquiries, and other administrative or criminal proceedings as required.
ABOUT THE ROLE
The Governance Officer plays a key role in supporting strong, effective and culturally safe governance across NAAFLS. The role contributes to the integrity of organisational governance by coordinating Board and Committee processes, maintaining accurate governance records, and supporting compliance with ORIC, ACNC and the NAAFLS Rule Book. Working closely with the Chief Executive Officer and Board, the Governance Officer ensures governance activities are well coordinated, well documented, and delivered in a timely and accurate manner.
The role supports the smooth operation of governance systems and contributes to continuous improvement in governance practices, record keeping and compliance processes across the organisation. This is a part-time position (2–3 days per week, up to 0.6 FTE). The role is based in Darwin with a hybrid arrangement requiring a minimum of two days per week on-site. Attendance at Board and Committee meetings, including occasional after-hours meetings (with time off in lieu), is required.
KEY RESPONSIBILITES
Governance Coordination
* Coordinate governance processes, systems and documentation across the organisation.
* Maintain and update governance registers, policies and compliance records.
* Support the preparation and organisation of governance documentation for Board and Executive consideration.
* Contribute to maintaining structured and reliable governance systems that support organisational accountability.
Board and Committee Support
* Coordinate Board and Committee meeting processes including agendas, papers, logistics and minutes.
* Attend Board and Committee meetings to support accurate governance recording and administration.
* Prepare clear, accurate and timely minutes, action registers and follow-up documentation.
* Maintain Board records including attendance, declarations of interest and membership registers.
* Support coordination of the Annual General Meeting (AGM), ensuring governance requirements are met.
Compliance Support
* Support NAAFLS compliance with ORIC, ACNC and other statutory reporting requirements.
* Assist in preparing governance and compliance documentation for submission.
* Maintain compliance registers and reporting schedules to ensure obligations are met.
* Support audit and review processes through the provision of accurate governance records and documentation.
Stakeholder Support
* Provide coordination support between the Board, Chief Executive Officer and Executive Team.
* Ensure governance information is communicated clearly and accurately to relevant stakeholders.
* Build and maintain respectful, professional working relationships across the organisation.
* Contribute to the ongoing improvement of governance systems, processes and documentation.
* Support the development and refinement of governance templates, tools and registers.
* Identify opportunities to improve efficiency, accuracy and consistency in governance practices.
* Escalate governance or compliance matters to the CEO in a timely manner.
Organisational Contributions
* Support organisational meetings, projects and initiatives as required.
* Uphold confidentiality and integrity in handling sensitive governance and Board information.
* Contribute to a culture of accountability, transparency and good governance.
* Comply with organisational policies and procedures, including WHS, privacy and ethical standards.
* Participate in special projects and other reasonable duties as directed by CEO.
* Experience in governance, compliance, administration or coordination roles.
* Understanding of governance frameworks and regulatory requirements (ORIC, ACNC or equivalent).
* Experience supporting Boards, Committees or senior staff.
* Strong organisational and time management skills.
* High attention to detail and accuracy.
* Strong written and verbal communication skills.
* Ability to work independently under direction with minimal supervision, while knowing when to elevate issues appropriately.
* Ability to handle highly sensitive and confidential information with discretion at all times.
* Ability to work to strict deadlines, particularly in relation to governance and regulatory reporting requirements.
* Shows cultural sensitivity and respect when working with Aboriginal and Torres Strait Islander peoples and communities.
* High level of integrity, confidentiality and professionalism.
* Must obtain a Working with Children Clearance (WWCC) and a clear National Criminal History Check.
* A degree in law, business administration, governance, or a related field is preferred.
* Relevant professional qualifications (e.g., Governance Institute of Australia) would be advantageous.
The location of this position is Darwin/Hybrid.
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