Job Description
Agency Department of Corrections Work unit Operational Reform
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Ongoing
Salary $77,344 - $88,179 Location Darwin
Position number 49298 RTF 346597 Closing 05/05/2026
Contact officer Bodie Green at
About the agency https://corrections.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=346597
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS
Information for applicants – inclusion and diversity
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Primary objective
Provide comprehensive, confidential, administrative support to the Assistant Commissioner and work unit, including
administrative coordination and Ministerial Liaison support.
Key duties and responsibilities
1. Provide comprehensive administrative support to an executive which may include:
* Providing high level secretarial support including minute taking and logistical support to working groups, committees
and events/functions.
* Monitoring all communication channels in and out of the Executive's office, including email and diary management,
scheduling meetings and travel arrangements.
* Maintaining appropriate administrative systems, registers, processes, databases and record management ensuring
effective and efficient workflows within the unit.
* Managing a range of procurement functions including travel arrangements, purchasing and processing credit card
transactions.
* Supporting working groups, committees and for events/functions the Executive/work unit are involved with.
2. Liaise in a discreet and confidential manner with a wide range of people including but not limited to all levels of staff
within the agency, the Minister's office, external stakeholders and the public.
3. Maintain the confidentiality of information coming into the office of the Assistant Commissioner, Operational Reform.
Selection criteria
Essential
1. Demonstrated experience providing administrative support to an executive; with a high attention to detail, sound
judgement, the ability to maintain confidentiality and a clear understanding of the need for tact and diplomacy.
2. Proficient in the use of MS Office (Word, Excel, Outlook, Teams, and PowerPoint) and record management systems with
a willingness to adapt to new technology.
3. Well-developed professional, interpersonal, and influencing skills with the ability to communicate (both written and
verbally) with a diverse group of stakeholders and build positive working relationships with other executives and staff.
4. Prior experience operating in a fast-paced environment with strong organisational and time management skills with
flexibility to handle changing priorities and work independently with minimal supervision.
5. Attention to detail with ability to delegate and escalate issues, develop creative solutions and seek out positive
improvements.
Further information
The Department of Corrections has a Smoke Free Policy. Staff are not permitted to smoke anywhere on any premises,
facilities or in vehicles, nor whilst working off-site. Shortlisted applicants will be required to complete a pre-employment
questionnaire, and the successful applicant will be required to undergo a criminal history check confirmed by fingerprints
and name check. An adverse criminal history will not necessarily exclude an applicant from this position. All Department of
Corrections employees are subject to random drug and alcohol testing.