Accounts Administrator - Accounts Payable & Payroll Support
Permanent | Full-Time | Camperdown Campus | Hybrid Work
Applications close - 6 February 2025
Keep the engine running behind a student organisation that brings campus life to life.
Help create unforgettable experiences for thousands of students at Australia's most iconic campus.
At the University of Sydney Union (USU), we believe university life should be more than textbooks and lectures – it should be connection, community, and life-changing experiences. Join us
WHY YOU'LL LOVE THIS ROLE
This is a practical, detail-driven role where your work has real impact every day.
You'll Be
* Trusted to manage accounts payable from end to end
* Support payroll when needed, and work closely with teams across the business.
* Actively looking for ways to continually improve processes and make the Finance team's work more efficient over time
If you enjoy structure, accuracy, problem-solving, and being part of a collaborative team - this role delivers.
What You'll Be Doing
* Process supplier invoices accurately and on time, ensuring correct approvals, coding, and tax treatment
* Manage supplier records, reconciliations, and payment queries
* Prepare weekly payment runs for suppliers, staff reimbursements, Clubs & Societies, and petty cash
* Support month-end activities including credit card processing, accruals, and reconciliations
* Provide back-up support to payroll, including running payroll when required
* Work closely with People & Culture to ensure payroll aligns with employment contracts
* Maintain strong records, compliance, confidentiality, and cybersecurity awareness
* Contribute ideas to improve processes and support continuous improvement across the Finance team
* Provide general and ad hoc support across the Finance team
What You Bring
* 2+ years' experience in Accounts Payable and Payroll
* Qualifications in Accounting, Finance, or a related field (Certificate IV or higher)
* Strong attention to detail and a high standard of accuracy
* Confidence working to deadlines in a busy team environment
* Clear communication skills and a collaborative mindset
* Strong Excel and Microsoft Office skills
* A proactive, solutions-focused approach
* Cybersecurity awareness and confidence using systems and digital tools
Bonus points if you have experience with Sage Intacct, payroll systems, or Employment Hero.
What We Offer
* Meal card for food and beverage - $15 per day
* 17.5% annual leave loading
* Complimentary USU Rewards membership (discounts on and off campus)
* Generous paid leave entitlements including 3 days of life leave and 5 additional paid leave days per year
* Commitment to learning and development
About The Usu
The USU (University of Sydney Union) is proudly Australia's oldest and largest not-for-profit student organisation, dedicated to providing students with the best possible university experience.
Led by a student board elected by our members, the USU provides fun things on campus, such as festivals, events and parties. We manage a diverse range of programs, including an active volunteering program and a Language Exchange, to name a few. In addition, we support over 200 Clubs and Societies as well as operate bars, food and retail outlets across campus, providing great coffee, affordable fresh food, graduation gown hire and official USYD merchandise.
We are committed to promoting a workplace of equal opportunities. We promote healthy living and aims to protect the health and safety of staff, members and visitors to the University by providing a Smoke-Free Workplace. We do not accept unsolicited agency applications.
USU is an Equal Opportunity Employer (EOE). We're committed to a diverse and inclusive workplace and encourage applicants from all walks of life. Help make us better by joining our team.
Due to the volume of applications received, shortlisted applicants will be contacted within approximately 4 weeks of the role's closing date (or 4 weeks from the date of application if there is no specified closing date).
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