Job Summary
The Executive Assistant plays a pivotal role in ensuring the efficient delivery of Council operations across all remote communities.
* Provide high-level executive and administrative support to the Director – Council Services, including diary management, email coordination, correspondence, and document control.
* Coordinate, compile, and track monthly reports, ensuring timely submission of updates, departmental summaries, and required documentation.
* Organise and coordinate meetings, including scheduling appointments, booking meeting rooms, preparing agendas, taking minutes, and following up on action items.
* Support travel arrangements for the Director and Council Services team, including preparing detailed itineraries and accommodation bookings.
* Assist with preparing reports, tenders, business cases, project updates, and briefing notes as directed by the Director.
* Maintain confidential records and documentation in accordance with Council policies and procedures, managing both paper and electronic filing systems.
* Liaise with internal departments to ensure coordination and timely responses to requests and reporting deadlines.
* Support the development and monitoring of departmental projects, work plans, and community service delivery schedules.
* Ensure office and shared areas are professionally presented and liaise with contractors and service providers as required.
* Uphold Council's values and promote a safe, respectful, and inclusive workplace culture.
Key Responsibilities
Reporting, Communication, and Documentation are key aspects of this role. Strong organisational skills, a proactive approach, and excellent communication skills are essential.
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
* Highly organised with strong time management skills
* Excellent written and verbal communication skills
* Ability to maintain confidentiality and handle sensitive information
* Strong problem-solving skills with attention to detail
* Ability to prioritise tasks and manage multiple deadlines
Benefits
This role offers a competitive salary and benefits package, including professional development opportunities and a supportive work environment.
What We Offer
We offer a dynamic and inclusive work environment that values diversity and promotes a positive work-life balance. Our employees enjoy a range of benefits, including access to training and development programs, flexible working arrangements, and a comprehensive employee assistance program.