We are seeking a highly organized and detail-driven professional to support the smooth day-to-day running of our Distribution Centre.
This is an exciting opportunity for someone who thrives on structure, has a knack for multitasking, and enjoys being the go-to person for all things administration.
Key Responsibilities:
* Invoice Management
* Validate supplier invoices in a timely manner to ensure alignment with agreed terms
* Place all documents in an appropriate filing system to support audits and best practice processes
* Procurement
* Assists in the procurement of office and warehouse consumables, ensuring adequate stock levels while optimizing costs
* Export Order Documentation
* Assists in preparation of all necessary paperwork for export orders (air and sea freight) to meet compliance and regulatory requirements
* PSR Engagement
* Assists in investigating and resolving PSR tickets by liaising with stores and PP/inventory teams
* Reporting & Analytics
* Provide weekly reports and analytics on warehouse operations to support decision-making and continuous improvement as requested by the Administration Manager
* Provide daily updates on web order status and coordinate with relevant team to resolve issues affecting any aged orders
Requirements:
* Minimum 1-2 years' experience in an administrative role within warehouse operations
* Previous experience working with Dolfin or like system
* Previous experience working with Warehousing systems
* Previous experience working with HRIS systems
* Experience working with procurement processes, and financial reconciliation
* Strong analytical and reporting skills
* Intermediate proficiency in Microsoft Suite
* Strong stakeholder management
* Experience with export order documentation and compliance is preferred, but not mandatory
This role is ideal for someone who is passionate about supporting a dynamic environment and contributing to the success of the organization.