About TRANSFORM by Fitaz:
TRANSFORM by Fitaz is a leading fitness platform designed to help busy mums transform their health and fitness. With a wide range of flexible workout programs, including beginner to advanced levels, postpartum and pregnancy support, and delicious meal plans, TRANSFORM by Fitaz makes it easy to reach fitness goals from home.
Our mission is to empower women to feel strong, healthy, and confident by offering tailored fitness solutions that fit seamlessly into their everyday lives. We have been a part of the lives of over 200,000 women who have transformed their bodies and minds with our proven programs
Role Overview:
This role will support the CEO in organising, streamlining, and overseeing various aspects of the business. This position includes administration, team management, HR duties, personal assistance to the CEO, and bookkeeping responsibilities. This role is vital to supporting the team and ensuring smooth day-to-day operations.
Duties and Responsibilities:
* Administration: Manage communications on behalf of the CEO, coordinate meetings, and oversee scheduling.
* Team Management: Serve as a key support to the CEO, providing assistance with scheduling, task management, and other ad hoc requests.
* Bookkeeping: Assist with bookkeeping, including expense tracking, invoicing, and payroll coordination.
* Financial Support: Provide financial support for the CEO's personal expenses and investments as needed.
* Administrative Support: Provide comprehensive administrative support to ensure smooth office operations, including managing supplies, organising office logistics, and coordinating team events.
* Process Development: Develop and implement organisational processes to enhance efficiency and productivity across the team.
* Office Maintenance: Ensure the office is well-maintained and fully stocked, creating a supportive work environment.
* HR Support: Assist with HR responsibilities, including coordinating team-building activities, managing onboarding processes, and supporting team morale initiatives.
* Team Building: Organize team-building activities and contribute to creating a positive, cohesive work culture.
* Scheduling: Coordinate with team members to support scheduling, planning, and productivity, including managing personal and team calendars.
* Travel Arrangements: Coordinate travel arrangements, meeting schedules, and personal commitments to ensure optimal efficiency for the CEO's workflow.
Skills and Experience:
* Proactive & Self-Motivated: Able to take initiative and work independently, anticipating needs and solving issues proactively.
* Organised & Detail-Oriented: Manages multiple priorities, tracks tasks meticulously, and ensures accuracy in all aspects of work.
* Xero Proficiency: Financial management, including invoicing, bank reconciliations, reporting, and payroll.
* Effective Communication: Communicates clearly and professionally with the CEO, team members, and external stakeholders.
* Adaptable & Flexible: Can shift focus easily and adapt to changing priorities.
Job Details:
* Seniority Level: Entry level
* Employment Type: Full-time
* Job Function: Administrative
* Industries: Wellness and Fitness Services