Full-time Contract No Category
Posted 27 May 2026
Description
* Full-time, Fixed term – 12 Months Opportunity
* 5 days per week, including some weekend work.
* Award – Amusement, Events and Recreation Award 2020
* Classification – Grade 7
* Annualised Salary – $90,000 per annum + 12% super OR $100,800 inc super.
ABOUT BUNDANON
Bundanon is an art museum embedded in a 1,000 hectare landscape, in the Shoalhaven region of NSW. The organisation's mission is to operate the Bundanon properties as a centre for creative arts and education, to support the development of arts practice across all disciplines and to enable public access to the arts and the landscape. Bundanon's vision is to promote creativity and learning based in a unique cultural and natural landscape.
PURPOSE OF THE POSITION
The Live Programs Producer works to create a vibrant and engaging program of live events and audience activities. The role involves developing and delivering diverse initiatives that inspire and connect with audiences, fostering new projects, sustaining existing programs and ensuring the seamless execution of all activities. Additionally, the position contributes to innovative programming strategies and collaborative opportunities to enhance Bundanon's cultural offerings.
MAJOR RESPONSIBILITIES
Event and Program Design and Delivery
Coordinate, develop, and deliver live events and programs in collaboration with Operations and Visitor Services teams. This includes festivals, theatre and dance performances, music concerts, opening weekend celebrations, talks, markets, food events, and workshops. It also includes developing bespoke overnight stay itineraries and setting ticket pricing and capacity for events. Inclusive of:
* Curating and delivering engaging, audience-focused activities that inspire and connect.
* Creating new projects while maintaining and enhancing existing programs.
* Contribute to the development of seasonal programs, in alignment with KPI targets.
* Managing the seamless execution of live events, ensuring operational excellence.
* Developing innovative strategies to enhance cultural engagement and audience experiences.
* Building collaborations and partnerships to expand audience reach and participation.
Marketing Support
Collaborate with Marketing to promote live programs, stay experiences and events through strategic marketing and audience engagement initiatives. Inclusive of:
* Contributing to the development of marketing and communication approaches for events and programs.
* Preparing signage, marketing content, programs, and other collateral as needed.
* Collecting and analysing feedback and evaluation data to drive continuous improvement.
* Collaborating with the Marketing team to build and maintain a comprehensive audience database in the CRM system.
* Supporting the Marketing team's operational requirements across event weekends, including liaising with media and contractors.
Development Support
* Collaborate with Development to identify and support strategic sponsorship and partnership opportunities across Live Program.
* Contribute to the identification of grant opportunities and key events of interest for patrons, Board and stakeholders.
* Support the planning and delivery of tailored experiences within events for patrons, Board and members, aligned with Development priorities.
Operational Excellence
* Provide informed input into budget preparation.
* Obtain quotes from third party suppliers for event and program management and contribute and monitor live program budgets.
* Administration, drafting contracts, creating presentation documents to share details, funding and grant applications.
* Artist liaison duties such as travel booking, schedules, accommodation and per diems.
* Drive the development of site plans and production run sheets in consultation with relevant departments.
* Lead production meetings for major events, communicating key responsibilities, safety information and operational requirements to all relevant staff.
* Maintain and continuously improve planning documents, templates and program materials, alongside an accessible records management system inclusive of archiving processes.
Stakeholder Management
* Liaise with various arts industry stakeholders including artistic partners, funding bodies, presenters and artists as required.
* Seek to understand all stakeholders (internal and external) needs and wants.
* Lead cross-departmental planning across event logistics, scheduling, bump-in and bump-out. Manage multiple projects concurrently.
* Ensure all deliverables are executed in line with agreed expectations.
Workplace Health & Safety
* Coordinate event compliance documentation, including PLI, Working With Children Checks, risk assessments and WHS requirements.
* Develop risk assessments for major events in consultation with the Live Programs Manager and Operations team, ensuring risks are identified, mitigated and documented in line with WHS requirements.
* Coordinate the development of clear communication to staff for major events, including safety protocols and weather planning, in collaboration with the Operations team.
* Contribute to the development of traffic management plans and public safety procedures for major events, in collaboration with relevant internal teams and external stakeholders as required.
SELECTION CRITERIA
* Tertiary qualifications in Arts, Marketing, Education, Arts Administration or a related field, or equivalent relevant experience.
* Experience developing and delivering arts programs, events or visitor experiences that balance artistic integrity, audience engagement and operational delivery.
* Demonstrated project management, budgeting and reporting skills, with the ability to manage competing priorities and deadlines.
* Strong communication and interpersonal skills, with the ability to work collaboratively across multidisciplinary teams, volunteers and stakeholders.
* Strong digital and administrative capability, including Microsoft Office and experience using CRM or database systems.
REQUIREMENTS
All Bundanon employees are required to obtain:
* Current Working with Children Check.
* National Police Check.
* A current driver's license.
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