Job Title
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Executive Assistant
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Provide comprehensive executive and administrative support to Senior Executives.
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* Deliver executive support including managing the diary and meeting arrangements of the Senior Executive Service officer
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* Coordinate meetings, including drafting agendas, collating papers, venue bookings, and catering
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* Prepare briefing packs, reports, and papers for committees
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* Build and sustain relationships to work collaboratively within the work area and other areas
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* Liaise with stakeholders and visitors of all levels, building good working relationships and providing a point of contact for assistance and general enquiries
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* Assist with finance activities, including procurement, credit card reconciliation, and compliance reporting
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* Apply sound judgment in providing executive and administrative assistance to Senior Executives
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* Solve problems that may be challenging yet broadly similar to previous situations and research solutions
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* Arrange, coordinate, and reconcile all aspects of domestic travel in line with relevant policies
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* Maintain records management systems in line with NIAA policies and procedures
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We are looking for ideal candidates who have demonstrated professionalism, tact, discretion, and confidentiality. They should possess well-developed interpersonal, oral, and written communication skills, and the ability to communicate effectively at all levels, including with senior executives.
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