Role Summary
The Secretariat Coordinator and Personal Assistant is a unique opportunity to contribute to the performance of a trusted partner. This role combines executive support with driving operational efficiency, managing critical documentation, and fostering a collaborative team culture.
The ideal candidate will have at least 2 years' experience as a Personal Assistant to a senior executive or a similar role, adept at diary management and engaging effectively with senior stakeholders. Strong administrative skills, excellent time management, planning, and organisational abilities are also required.
The successful candidate will be a born team organiser with a passion for continual learning and operational efficiency. They will champion continuous process improvements across the team, maintaining digital tools and leveraging technology and AI to enhance productivity.
This is a chance to work towards building a better future, delivering enduring value for all Australians. The company focuses on sustainability, innovation, and shared value, returning benefits to customers, partners, investors, and communities.
Key Responsibilities:
* Driving team initiatives, coordinating meetings, offsites, training, and events.
* Supporting the team's operations, managing invoices, tracking budgets, reporting, and assisting with Director travel and logistics when needed.
* Providing confidential and professional administrative support to the Group Company Secretary including diary management, travel coordination, and expense processing.
* Championing continuous process improvements across the team, maintaining digital tools, and leveraging technology and AI to enhance productivity.
* Managing the accurate and proper execution of legal and corporate documents and contracts in line with internal procedures.