Responsibilities
Front Office Management – Serve as the first point of contact for visitors and staff.
Call Handling – Answer incoming phone calls and direct them to the appropriate person or department.
Office Supplies – Manage weekly office supplies shopping to ensure adequate stock.
General Administrative Support – Provide assistance across departments as required.
Filing & Documentation – Maintain organized filing systems (physical and digital).
Procurement/Billing Assistance – Support procurement and month end billing activities, including vendor liaison.
Dispatch Attendance – Oversee dispatch activities and ensure timely handling of outgoing items.
Local Dispatch – Coordinate and manage local dispatch requirements.
Credit Card Entries – Record company credit card transactions.
Overdue Accounts Follow-up – Assist with overdue payment follow-ups at month-end.
CEO PA Support – Provide assistance with personal assistant tasks for the CEO.
Online Vendor Registration – Handle vendor registrations and maintain supplier records.
Lodgement of credit applications and PPSR.
Toolbox Minutes.
Print weekly reports for Project/Production/Warranty meeting.
Arrange client visits and refreshments.
Sending weekly reports to CEO.
Manage incoming emails and ensure they are promptly forwarded to the appropriate department.
Qualifications
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Strong customer service and communication skills.
Data entry and typing skills.
Experience with multi-line phone systems.
Experience Requirements
Minimum 2 years reception or administrative support experience.
Previous experience in office setting with multiple departments.
Experience with filing systems and document management.
Must have unrestricted right to work in Australia.
Technical Requirements
Experience with scheduling and calendar management system.
Ability to learn new software systems quickly.
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