Job Role Overview
This Administrator position plays a key part in supporting operations by ensuring clear, professional communication and delivering quality administrative support to help coordinate transport needs.
Main Responsibilities:
* Entry of store delivery details into database systems
* First point of contact for all incoming inquiries
* Ensuring correct details of bookings into the freight management system
* Raising purchase orders as required
* Assistance with any driver pay queries
* Providing Proof of Delivery (POD's) to stakeholders as needed
* Review and reconciliation of all jobs for prior week to adhere with company timeframes
* Ensuring all documentation is available for each delivery
* Updating freight management system with correct delivery details
* Collation and arrangement of all returned paperwork
* Compilation and completion of weekly reports
* Ensuring all drivers' run sheets have been returned
* Checking of drivers' run sheets
* Data entry of drivers' run sheets
* Electronic filing of drivers' run sheets
* Completion of document filing and archiving as required
* Compliance with all relevant company policies and procedures
* Multi-skilling of other staff members to ensure levels of holiday and absenteeism coverage
* Administrative support for the operations team where necessary
* Preparation of weekly and KPI reports
* Ad-hoc administrative duties as required