Posted Thursday 19 February 2026 at 1:00 pm
Whitehaven Coal is the dominant player in Australia's only emerging high-quality coal basin. With a culture based on our STRIVE values, our reputation for excellence in project delivery and safe, efficient and environmentally responsible operations continues to grow.
Our STRIVE Values connect us and define how we behave. Whitehaven Coal award, recognise and celebrate individuals and teams going above and beyond the requirements of their role to deliver excellent outcomes while demonstrating our values of Safety, Teamwork, Respect, Integrity, Value and Excellence.
About The Role
We have an exciting opportunity for a highly organised and proactive Executive Assistant to join our Newcastle office in a pivotal, fast-paced role supporting the Executive General Manager – Marketing and the broader Marketing & Logistics team.
This is more than a traditional EA role — it's a trusted partner position where you'll be at the heart of strategic operations, ensuring seamless executive support while contributing to the success of a high-performing commercial function.
What You'll Do
Reporting directly to the EGM Marketing your role will consist of:
* Provide high-level executive and confidential support to the EGM Marketing
* Manage complex calendars, travel, and stakeholder coordination
* Prepare reports, presentations, and board-quality documentation
* Support team operations, communications, and key projects
* Act as a central point of contact across internal and external stakeholders
* Domestic and international travel bookings
What You'll Bring
* Extensive experience as a Personal Assistant to a high level Executive
* Demonstrated ability to exercise sound judgment, maintain strict confidentiality, and handle sensitive information with the utmost discretion and professionalism.
* Flexible, resilient, approachable, composed, tactful and professional demeanour
* Experience with managing high volume administrative tasks with a strong attention to detail
* Exceptional Customer Service Skills, with the ability to communicate with a range of stakeholders
* High levels of organisational, time management, and problem-solving skills
* Ability to work independently within a multifaceted team
* Great interpersonal skills and outgoing, friendly personality
Why Whitehaven?
* Career development, mentorship and coaching
* Permanent full time role
* Attractive salary and bonus scheme
* Employee referral scheme - $4000 for successful referrals!
We're looking for someone who thrives in a dynamic environment, anticipates needs before they arise, and takes pride in delivering exceptional service and attention to detail.
In return, you'll join a collaborative and professional team environment where your contribution is valued, your initiative is encouraged, and you'll have the opportunity to build strong relationships across the business.
Whitehaven Coal is committed to increasing the representation of women and Aboriginal and Torres Strait Islander peoples in the workplace. We strive for an inclusive workplace that engages people from diverse backgrounds and welcomes diversity of gender, culture and experience.
Whitehaven Coal is working with the RSL Employment Program to support veterans and partners of current or former Defence members in finding meaningful and sustainable employment. If you would like assistance with your application, you can reach out to the program via the following link: https://www.rslqld.org/find-help/employment
To be considered for this position you must have the right to work in Australia.
Reward. Opportunity. Recognition. Great Place to Work.
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