Facilities Coordinator Job ID 256941 Posted 28-Jan-2026 Service line GWS Segment Role type Full-time Areas of Interest Facilities Management Location(s) Melbourne - Victoria - Australia Multinational information technology services client Opportunity for Facilities Coordinator in a corporate environment Melbourne | Land of the Wurundjeri people About CBRE CBRE is the world's leading and largest commercial real estate services and investment firm, servicing over 90% of the world's Fortune 100 companies. Our Global Workplace Solutions division (GWS) is comprised of the best and brightest industry professionals, at the forefront of innovation, and highly invested in the development and unique needs of our diverse employees and global clients. About the Role: The role of the Facilities Coordinator is to contribute to the successful achievement of contract Key Performance Indicators by performing the following: Managing client's day to day operational and maintenance Facilities requirements. Undertaking administrative duties. Supporting employee meetings/events. Managing mail services. Log and track all maintenance requests, PPM and expenditure using appropriate maintenance software. Managing CBRE and client contractors. Ensuring WHSE policies, procedures and requirements are met and maintained. Ensuring all position KPI's are achieved. Assisting in various Facilities project works. Support the business of CBRE as required This role is crucial in supporting contract operations and acts as the link between client (requestors) and CBRE. FCs are expected to work with the management team and Sub- Contractors to report technical issues and the diagnosis of faults for rectification. The role will also ensure that issues are appropriately escalated to the relevant personnel and will refer and follow- up daily tasks as assigned. What You'll Do: Operations Ensure all areas of the tenancies are fully operational and clean Liaise with client, CBRE personnel and external service providers as necessary to fulfil the role. Work with building management, external vendors, and contractors to resolve issues in a timely and professional manner. Manage general maintenance requests and repairs Ensure sub-contractors/suppliers are effectively managed to deliver services in accordance with the contract requirements and CBRE system requirements. Support/assist in activities related to churn, fit out modifications and relocations. Lodging work requests via SI7 platform. Handling complaints and troubleshooting problems. Maintain records relating to the premises and maintenance related tasks. Responsible for preventative maintenance scheduling. Conduct regular tenancy inspections to identify issues relating to contractors, building management, and outstanding maintenance. General facility/premises management duties incl a/h emergency contact. Management of mailroom service and setup of function room for events etc. Remote site management if/when required Health, Safety, Environment & Quality Responsible to ensure HSEQ documents are completed and filed promptly Understand the HSEQ requirements on site and ensuring site HSE contract compliances Participate in HSEQ site audits Manage the identifications of workplace hazards and their elimination. Complete near miss, hazard and incident reporting and follow up on corrective actions Proactively monitor/investigate programs to reduce and improve environmental impacts, incl waste management, recycling, paper and water consumption, power consumption. Complete site safety inspections Maintain the client HSE notice boards. Administration & Customer Service Provide premier customer service to all internal and external clients. Support other client sites in the region in a similar capacity or as directed by the FM or management team. Support site EA's in planning events onsite. First point of contact for all meeting room AV matters. Carry out site utilization and allocation study. Flexible working hours in line with the business needs. Undertake other duties and tasks as your manager may reasonably direct Financial Financial tasks performed in accordance with CBRE reporting requirements, including invoicing, payments administration, financial management etc. Manage expenditure and costs to meet agreed budget targets. Review, verify and approve all monthly invoices where required. Ensure prompt processing of all suppliers and sub-contractor's invoices Track costs. Identify savings. Report opportunities to account management. What You'll Need: Excellent customer service ethos Excellent written and oral communication skills Ability to work with initiative and enthusiasm - autonomously or in a team Good interpersonal skills and professional attitude Attention to detail and ability to remain task focused Flexible approach to work with the ability to adapt to a changing environment Logical and analytical thought processes and good problem-solving skills. Minimum intermediate in core Microsoft packages - Word, Excel, PowerPoint and Outlook Why CBRE When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants. Applicant AI Use Disclosure We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)