Job Description Summary
This role supports the Facility Manager in ensuring smooth, compliant, and cost‐effective operations of a building or campus. It oversees daily services such as maintenance, cleaning, engineering, and safety systems, while managing vendors and contracts to meet company policies and client expectations. The position supervises maintenance programs, responds to occupant requests, and proactively inspects facilities to identify and resolve issues. It also involves strong administrative and financial duties—maintaining accurate documentation, ensuring regulatory compliance, preparing budgets and reports, and tracking contracts, invoices, and expenditures. In addition, the role contributes to long‐term planning by supporting capital budgeting, analyzing operational data, and driving maintenance and cost improvement initiatives.
Job Title
Assistant Facility Manager
About the role
* Ensure the day‐to‐day operations of the facility(s) or campus, including janitorial, life‐safety, engineering, site services, and general maintenance are implemented and carried out in a manner consistent with C&W policies and client directives.
* Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties.
* Respond promptly to requests for building maintenance, repairs, cleaning needs, etc. from building occupants and implement ongoing contract programs to address and resolve needs and problems.
* Compile information necessary to ensure all site‐specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As‐built Drawings, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year‐end Performance Report and other reports and documentation as required.
* Prepare budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex as directed.
* Assist in providing information and reports necessary for the development of capital budgets for the facility, including contributions towards a five‐year plan of maintenance, facility improvement, and cost reduction initiatives.
* Collect, analyze and prepare reports of statistical data as may be required to provide accurate and current assessment of facility management objectives.
* Be thoroughly familiar with the management contract, vendor agreements, and other building/facility contracts and all requirements contained therein.
* Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required.
* Proactively inspect the facility, systems, rooms, common areas, etc. and report findings or issues to the Facility Manager.
About You
* Associate's degree in facilities management, building, business or other related field required.
* Bachelor's degree preferred.
* A minimum of 3‐5 years relevant experience, preferably in commercial or industrial real estate with facility management experience required.
* Experience in maintenance, construction, engineering and all facets of property operation and building management preferred.
* CMMS/Work Order Management experience is preferred.
* Certified Facility Manager (CFM), International Facilities Management Association (IFMA), Building Owners and Managers Association (BOMA) industry certifications recommended; other Engineering, Business or technical training or certifications a plus.
* Ability to read and understand construction specifications and blueprints.
* Proficient in understanding management agreements and contract language.
* Skilled in Building Management Systems maintenance and monitoring.
* Excellent computer and systems knowledge; strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint).
* Strong discipline of financial management, including financial tracking, budgeting and forecasting.
* Knowledge of Financial Systems (Yardi a plus).
Why join Cushman & Wakefield?
* Being part of a growing global company.
* Career development and a promote from within culture.
* Organization committed to diversity and inclusion.
* We provide a flexible and agile work environment, focusing on technology and autonomy to help our people achieve their career ambitions.
* We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.
As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.
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