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About Us
123 Financial Group is a locally owned financial services firm based in the heart of Charlestown. For over 15 years, we've supported individuals and businesses across the Hunter region with expert services in accounting and tax, mortgage broking, business advisory and more.
We're known for our down-to-earth team, strong client relationships, and practical, personalised advice. Our office is modern and welcoming, and our work environment is professional, supportive, and people-focused.
About the Role
We're looking for an enthusiastic and proactive Administrative Assistant to join our growing team. This is a varied role where you'll provide admin support across all areas of our business—no two days are the same.
While previous admin experience is preferred, it's not essential. If you're organised, eager to learn, and enjoy working with people, we're happy to provide the training and support to help you succeed.
Key Responsibilities (but not limited to)
· Answer incoming calls and manage client communications
· Maintain and update client records in our database
· Prepare and collate documents and reports for client meetings
· Manage filing, scanning and general office admin tasks
· Coordinate incoming and outgoing mail
· Assist with occasional marketing tasks and office projects
About You
We're looking for someone who:
· Is well-presented, friendly and professional
· Has strong attention to detail and time management skills
· Communicates confidently both in person and over the phone
· Can juggle tasks and adapt to a dynamic work environment
· Works well both independently and as part of a team
· Has a solid grasp of Microsoft Office and is open to learning new systems
This is an ideal role for someone looking for a career in a respected firm that values growth, team culture and great client service.
What We Offer
· Supportive and approachable team culture
· On-the-job training with room to grow
· Long-term career progression opportunities
· Stable, full-time employment in a modern Charlestown office
· A role that offers variety, structure, and responsibility
We're more interested in the right attitude and work ethic than ticking every box—so if you're ready to join a business that truly values its people, we'd love to hear from you.
Given candidate interest in this position, we may only be able to contact qualified candidates.
Thank you in advance for understanding if we do not contact you.
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