Our client, a well-respected not-for-profit organisation, is seeking an experienced Executive Secretary to provide high-level administrative and governance support to two executive-level managers.
About the Role
As the Executive Secretary, you will play a key role in ensuring the smooth coordination of executive and board functions.
A significant part of the role involves preparing for board meetings, including compiling agendas, taking minutes, and managing follow-up correspondence and reporting.
This role requires a detail-oriented professional with excellent written communication skills and a strong ability to manage sensitive and confidential information.
Key Responsibilities
Provide high-level secretarial support to two executive managers.
Prepare and distribute board meeting agendas, reports, and supporting documentation.
Attend board meetings to take accurate minutes and record key decisions.
Manage post-meeting follow-ups, including action items, correspondence, and report preparation.
Assist in drafting and formatting reports, policies, and governance documents.
Act as a key point of contact for board members and senior stakeholders.
Maintain accurate and organised records in line with governance requirements.
About You
Proven experience as an Executive Secretary, Board Secretary, or in a similar high-level administrative role.
Strong experience in board meeting coordination, agenda preparation, and minute-taking.
Excellent written and verbal communication skills with high attention to detail.
Ability to handle confidential and sensitive information with professionalism.
Proficiency in Microsoft Office Suite, particularly Word and Excel.
Strong organisational skills and the ability to manage multiple priorities.
Benefits
Option for full time or 9 day fortnight.
Values-driven organisation.
Opportunity to work closely with executive leadership and board members.
Competitive salary and salary packaging benefits available.
This is an excellent opportunity for a skilled Executive Secretary to contribute to a purposeful organisation in Ballina while providing essential executive and board-level support.
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