Tech-Savvy EA / Digital Admin / Conveyancing Assistant
Safety Bay Settlements – Rockingham, WA
Part-time (30 hours/week) | Flexible across 3, 4 or 5 days
Potential to grow into full time role
Rockingham | Tech-focused | Property Industry | Family Business
About the Role
Are you a digital all-rounder who loves streamlining systems, creating great content, and keeping things running smoothly? Safety Bay Settlements is looking for a high-performing, switched-on EA/Admin/Conveyancing Assistant to support our team across day-to-day operations and broader business projects. As a long-established family firm with a reputation for professionalism and innovation, we lead from the front when it comes to technology, digital systems and client service.
This is not your average admin role. We are looking for someone who:
- Embraces new tools like AI to stay ahead of the game
- Knows their way around Canva, social platforms and cloud-based systems
- Enjoys improving processes and finding more efficient ways to work
- Has a natural flair for words, visuals and professional communication
- Is proactive, tech-savvy, and thinks two or three steps ahead
- Wants to be involved in a future-focused team that values initiative, innovation and being a bit different
Key Responsibilities
- Executive assistance to the Directors & team (calendar, inbox, task tracking)
- Client-facing admin including reception, phones and email follow-ups
- Conveyancing support (experience helpful, but we also value general property knowledge)
- Maintain tools like DocuSign templates, SharePoint, and Outlook templates
- Help optimise systems, SOPs and digital workflows across the business
- Create content and schedule posts across Instagram, Facebook and LinkedIn
- Write and design polished branded comms using Canva
- Support broader business projects in marketing, automation and client experience
Tech and Systems You'll Use (or learn quickly)
- DocuSign, PEXA, Landgate, Revenue WA, Microsoft 365
- Realtime Conveyancer, Go High Level CRM, SharePoint, Forms
- ChatGPT, Canva, Google Drive, Social Media Platforms inc Business Manager
- WIX Website platform (editing and updating pages, forms, content etc)
- Plus any other tools or improvements you can bring to the table
You'll Shine If You Have...
- A sharp eye for detail and a high standard of accuracy
- Strong computer skills across a range of modern platforms
- Confidence learning and applying new technology
- Social media know-how (reels, captions, content planning, brand voice)
- Canva skills and a good sense of clean, professional design
- Intermediate level proficiency in Canva for professional design work
- Experience using Wix (editing & updating website)
- Experience in real estate, settlements, finance or legal admin
- Minimum of 3+ years experience in real estate, settlements, finance, or legal administration
- Conveyancing experience is a bonus, but not essential
- Great time management and the ability to juggle a few things at once
Working Hours
- Part-time: 30 hours per week
- Flexible across 3, 4 or 5 weekdays
- Potential to grow into a full-time position over time
Why Join Us?
- Be part of a respected local business with a forward-thinking approach
- Work closely with a team that values innovation, systems and high standards
- Variety, flexibility and real ownership in your role
- Positive office culture with valuable structure and support
- A place where ideas are welcome, and your contribution matters
How to Apply
Send us your CV and also welcome a short note or video telling us why you're a great fit.
Application Questions
Your application will include the following questions:
- How many years' experience do you have as a Conveyancing Assistant?
- Which of the following statements best describes your right to work in Australia?
- How many years' experience do you have in the real estate industry?
- How much notice are you required to give your current employer?
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