- Job Function: Administration / Secretarial
- Work Type: Ongoing - full time
About this role
- Utilise your administration and client services expertise to provide support and advice to the Justice Services - West - Barwon South West branch.
- Ongoing, Full-Time opportunity to work with a high-performing and passionate team in the Victorian Public Service.
About Us:
The West Area comprised of the Barwon Southwest and Grampians Regions delivers a wide range of Justice services operating across central locations in Geelong and Warrnambool in the Barwon Southwest and Ballarat and Horsham in the Grampians Region as well as a number of satellite locations.
The Corporate Services Business unit is responsible for providing the region with a range of corporate support functions including human resources, finance and procurement, planning and reporting, fleet and facilities management, risk management, workforce development and general administration.
About the Role:
The Justice Officer – Administration performs reception and concierge duties and provides accurate and timely administrative support services for the various business areas within the Justice Service Centres across the locations. The role has a strong focus on service delivery to clients, internal and external stakeholders, and the public.
Administrative duties may include responding to over-the-counter enquiries from staff or from the general public, providing information and assistance with matters relating to Department portfolios, assisting with correspondence management (e.g. Court documents / fines / Birth Deaths & Marriages submissions) and the maintenance of a range of electronic information and filing systems.
The role works at the primary location but will be required to provide services for other Justice Services Areas within the region as required or when periods of peak demand.
Some of your duties will include:
- Providing accurate and timely administrative support and client services.
- Providing information and assistance to clients, internal and external stakeholders and the public including the collation, review, and processing of applications.
- Providing reception duties, answering, forwarding and responding to telephone calls for locations.
- Performing a range of financial duties including procurement, accounts payable / receivable, purchase orders, cash handling, payment processing and banking.
About You:
As an ideal candidate, you will possess:
- Experience within an administrative capacity would be advantageous.
- Assisting clients to navigate the linkages between the department's range of services.
How to Apply:
Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.
IMPORTANT INFORMATION:
CHILD SAFE STATEMENT OF COMMITMENT:
The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.
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