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We are seeking a detail-oriented and highly organised Accounts Payable and Receivable Officer to manage and oversee all aspects of our financial transactions. The ideal candidate will be responsible for ensuring accurate and timely processing of both incoming and outgoing payments, maintaining records, and supporting the accounts team in day-to-day operations.
The Accounts Payable and Receivable (AP/AR) Officer is responsible for managing all day-to-day financial transactions related to the company’s payables and receivables. You will ensure that vendor and client payments are processed accurately and timely, maintain strong internal controls, and support monthly, quarterly, and annual closing processes. The ideal candidate is highly organised, analytical, and proactive in resolving discrepancies and improving processes.
Key Responsibilities
- Accounts Payable (AP):
- Review and process all incoming vendor invoices for accuracy, approval, and proper coding.
- Match purchase orders, receipts, and invoices; investigate and resolve any discrepancies.
- Prepare weekly payment runs and ensure timely disbursements.
- Manage vendor relationships, including responding to inquiries and resolving payment issues.
- Monitor accounts to ensure payments are up to date and reflect proper terms (e.g., Net 30).
- Accounts Receivable (AR):
- Record and apply incoming payments to customer accounts in the system.
- Monitor aging reports and proactively follow up on overdue accounts.
- Work with internal teams and clients to resolve billing discrepancies or disputes.
- Prepare and distribute regular AR reports and updates to management.
- Set up recent customer accounts and ensure accurate data entry and documentation.
Month-End / Year-End Duties
- Assist with closing processes by reconciling AP/AR balances, preparing journal entries, and supporting documentation.
- Work closely with the accountant to support financial reporting requirements.
- Identify and recommend improvements to financial processes, systems, or policies to increase efficiency and accuracy.
Qualifications & Experience
- 3 + years of experience in a similar AP/AR or general accounting role is desired, but not essential.
- Strong knowledge of accounting principles and AP/AR processes.
- Strong customer service and communication skills, both written and verbal.
- Intermediate computer skills, proficient in Microsoft applications – Outlook/Excel/Word.
- Excellent organisational skills with the ability to multitask and work in a fast-paced environment.
- High attention to detail and a can-do attitude are a must.
- Positive attitude, a self-motivated team player with a strong work ethic.
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Your application will include the following questions:
- Which of the following statements best describes your right to work in Australia?
- How many years\' experience do you have as an Accounts Payable Role?
- Do you have customer service experience?
- Do you have data entry experience?
- Do you have previous invoicing experience?
- Do you have reconciliations experience?
- How many years of accounts payable experience do you have?
To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.
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📌 Accounts Payable & Receivable
🏢 STAG Machinery Group
📍 Toowoomba Regional