We are seeking experienced Office Administration Officers who thrive in a fast‑paced, detail‑driven environment. These roles are ideal for people who have already mastered the fundamentals of office administration and are ready to contribute their skills to a team that values accuracy, efficiency and proactive support.
You'll play a key role in ensuring smooth day‑to‑day operations, supporting governance processes, and maintaining high standards of documentation and communication across the organisation.
Hours vary from Full-Time, Part-time, Casual hours & Temporary Contracts.
Key Responsibilities
Prepare, format and distribute communications, bulletins and documentation for internal stakeholders and external stakeholders.
Coordinate meeting materials, including collation, binding, distribution and archiving of agendas, minutes and supporting papers.
Provide comprehensive administrative support, including maintaining registers, recording contracts, data management, filing
Liaise with internal teams to ensure consistent administrative processes, compliance with organisational requirements, and high‑quality record‑keeping.
Manage general office functions such as correspondence, workflow coordination, and responding to internal enquiries.
Contribute to continuous improvement by identifying opportunities to streamline administrative systems and processes.
Managing inbound calls & queries via switchboard communication systems
About You
You will bring:
Demonstrated experience in an office administration role, ideally within government, governance, legal, or similarly structured environments.
Strong organisational skills with the ability to manage competing deadlines and maintain accuracy under pressure.
Excellent written and verbal communication skills, with confidence preparing professional documents.
High attention to detail and a commitment to confidentiality and compliance.
Proficiency with Microsoft Office and experience using document or records management systems.
A collaborative mindset and the ability to build effective working relationships across teams.
*Please note MUST HAVE FULL WORKING RIGHTS IN AUSTRALIA & ONLY SUITABLE CANDIDATES WILL BE CONTACTED WHEN VACANCIES ARE AVAILABLE.
Who we are
As one of Australia's largest employers, we work with great companies all around Australia and New Zealand to give you the best opportunities to work when and where you want to.
At Programmed, we are committed to creating a safe and inclusive environment which values and respects diverse styles, backgrounds, experiences and perspectives.
We welcome and encourage women, people of Aboriginal and Torres Strait Islander descent and people from diverse backgrounds to apply.
So it's over to you. If you would like to join our team, APPLY now.
To learn more about working with Programmed, we encourage you to visit our website.