"At Opal HealthCare, we know that companies don't succeed, people do."
At Opal HealthCare, we know that companies don't succeed — people do. With 145 Care Communities across five states and a national team of 23,000+, we're proud to be shaping the future of aged care through innovation, partnership, and purpose‑driven leadership.
We're now seeking a self-motivated, skilled and highly organised Legal & Board Assistant to support our legal, legal operations and company secretarial functions.
This is a fantastic opportunity for someone who thrives in a fast‑paced corporate environment, loves systems and process excellence, and enjoys working across a broad and varied portfolio.
What We Offer:
At Opal HealthCare, we're all about creating a nurturing work environment that encourages innovation, growth, and camaraderie. Here's what you'll enjoy:
* Purpose with impact: Your work directly contributes to high‑quality governance and better outcomes for our residents and teams.
* Career growth: Work closely with our General Counsel, Company Secretary and external legal partners.
* Hybrid Working Arrangement: On-site, peer collaboration days and WFH days
* Great tech: LawVu, Diligent Boards, DocuSign and strong digital workflows.
* Supportive environment: Collaborative culture, inspiring leaders, development opportunities.
* Stability + scale: A national organisation with a strong growth agenda.
About the Role
Legal Operations
* Optimise systems and legal ops technology to maximise team efficiency.
* Administer contract lifecycle.
* Manage external law firm relationships, in particular invoicing, and managing cost allocation of legal firm invoicing to Opal HealthCare's departments.
* Assist with budgeting and invoice management with the Group Financial Controller.
* Administer responses to information requests and subpoenas in accordance with company processes.
* Coordinate business name and trademark registrations and renewals.
* Administer platforms (or the equivalent of) DocuSign, Diligent, and LawVu including managing vendor relationships and preparing dashboard reporting.
Company Secretariat Support
* Assist with Board and Committee meeting preparation (6 major Board meetings + committee cycles).
* Prepare agendas, upload papers to Diligent, distribute papers to management, maintain resources folders on Diligent.
* Draft shell minutes and maintain the Company Register.
* Liaise with our external agent to ensure timely ASIC filings, including director changes, annual statements and levy submissions.
* Coordinate director‑level documentation (Deeds of Access & Indemnity, records, membership registers).
Additional Governance Support
* Assist with Whistleblower Program coordination.
* Support Privacy Awareness Month and internal privacy communications.
* Assist with annual group insurance renewals and notifications.
* Coordinateraining and education programs for Care Community leaders.
What You'll Bring:
* years' experience in a legal secretariat, company secretariat, governance or similar corporate role.
* Strong desire to grow and develop in the role.
* Strong understanding of board processes, legal workflows and compliance administration.
* High proficiency with digital systems (LawVu, Diligent, DocuSign or equivalents).
* Outstanding organisation, attention to detail and stakeholder management capability.
* Ability to manage competing priorities while maintaining accuracy and professionalism.
* A proactive, solutions‑focused mindset — someone who enjoys shaping and improving processes.
If you have a strong legal secretariat, legal ops and/or co-sec experience and want to make a meaningful impact in the aged care sector, we'd love to hear from you.
All applicants must be willing to obtain a police clearance certificate via Opal HealthCare's police check system.