Executive Assistant to COO | Not-for-Profit | Hawthorn Location | Immediate Start
Join a purpose-driven not-for-profit organisation in Hawthorn supporting a highly regarded COO during a critical transition period. This is a 6-8 week contract with potential to transition into a permanent opportunity, offering the chance to make a meaningful impact within a large and complex operational environment. Free onsite parking available.
The role:
Working closely with the COO, you will provide high-level executive support across one of the organisation's largest and most complex portfolios, spanning approximately 400 sites. This is a fast-paced, hands‐on role that requires strong operational awareness, discretion, and the ability to confidently manage competing priorities.
Key responsibilities:
* Provide high-level executive support to the COO
* Manage and coordinate operational meetings across a large portfolio
* Handle sensitive and confidential information with discretion
* Act as a key point of contact for internal and external stakeholders
* Manage complex and sensitive communications, including calls from family members
* Identify issues proactively and provide practical solutions
* Take a hands‐on approach and support where needed in a dynamic environment
About you:
* Proven experience supporting Director or C‐suite level
* Background in large, fast‐paced or complex organisations
* Resilient, adaptable, and able to handle sensitive situations with professionalism
* Strong stakeholder engagement and communication skills
* Proactive and solutions‐focused mindset
* Able to work at pace and manage multiple priorities
Additional details:
* Immediate start required
* 6-8 week contract with potential for permanent opportunity
* Minimum 3 days in office, with flexibility required
* Free onsite parking available
This is a fantastic opportunity for an experienced Executive Assistant who thrives in a fast‐moving environment and is looking to step into a meaningful role with real impact.
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