Job Title: Office Manager
We are seeking a highly skilled and experienced Office Manager to join our team. The successful candidate will be responsible for providing high-level administrative support, managing diaries, travel arrangements, meeting logistics, and expense reconciliation.
About the Role
The Office Manager will play a critical role in ensuring the smooth operation of our office, providing exceptional customer service, and maintaining confidentiality at all times.
* Provide high-level administrative support to senior leadership and project teams;
* Manage diaries, travel arrangements, meeting logistics, and expense reconciliation;
* Coordinate office operations, facilities management, and team engagement activities;
* Support onboarding, document compliance, and internal communications;
* Assist with reporting, data entry, and formatting project documentation;
* Liaise between internal staff and external service providers;
Key Qualifications
* Certificate or diploma in Business Administration or related field desirable;
* Proven experience in high-level administration, senior leadership support, and facilities management in a fast-paced environment;
* Ability to manage multiple concurrent tasks and projects with the highest levels of professionalism, confidentiality, and service;
* A self-starter mindset that takes initiative to continuously improve processes for ongoing effectiveness of the department and company;
* Solutions-oriented approach to challenges with the ability to analyse issues, determine approach, and drive positive-change recommendations;
* Aptitude for working in collaborative team environments with a focus on proactive communication, relationship building skills, and resiliency;
* Strong communication skills, verbal and written;
* Proficient in Microsoft Suite and collaboration tools;
What We Offer
* Proud to be recognised as a WORK180 Endorsed Employer for All Women;
* Working for a multifaceted organisation with diverse divisions to explore endless opportunities for growth and continuous learning;
* Access to Perks@Downer, which offers discounts and savings on various products, including retail items, travel deals, and entertainment options;