Job Overview
To provide high level administrative support to the Public Health Nursing (PHN) Operational Managers.
To manage the administrative staff within the teams, whilst adhering to ABUHB policies and procedures.
To be responsible for the administrative co-ordination of the PHN Management team and lead administration team members supporting and sharing good practice.
To be responsible for the administrative and secretarial duties and advice for team. This will include, electronic scheduling of meetings, formatting and distribution of communications (including letters and flyers), collating service information into databases, organising hard copy and electronic filing systems, supporting service meetings.
The post holder will provide specific support to the PHN Operational Managers and act as a point of contact for identified projects. The post holder will also need to demonstrate a calm and organised approach to completing multiple tasks and meeting deadlines. The post holder will be required to communicate effectively and sensitively with internal colleagues, external organisations and, on occasion, patients, relatives or carers. The post holder will provide a confidential, comprehensive and efficient administrative service, undertaking a wide and varied range of administrative duties as specified using a problem-solving approach to the range of diverse issues that arise on a daily basis.
Main duties of the job
Responsible for the day to day running of the administration support to the PHN Operational Managers and wider team using advanced IT skills and software programmes. Developing, completing and maintaining information on IT systems. To retrieve information and reports for monitoring and evaluation.
Plan, organise and manage the room booking processes, supporting meetings, training and event planning and preparations and supporting staff to use systems effectively. To be responsible for taking and transcribing minutes of meetings as required. To work within priorities set by the PHN Operational Managers; to work independently and manage own workload on a day-to-day basis.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Notes on Applications
The following statements apply to all applicants:
- The ability to communicate effectively with people at all levels and to work with sensitivity and discretion is essential.
- Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
The post may be withdrawn at any time should it be filled via internal redeployment or other reasons.
Essential criteria
- Business Administration NVQ 4 / Diploma level or equivalent demonstrable level of knowledge and experience.
Desirable criteria
- Management/Supervision of staff / volunteers
Further essential criteria
- Previous administrative/secretarial experience working in an office setting
Further desirable criteria
- Previous experience in a health and/or social care environment
Other essential criteria
- Excellent interpersonal skills and proven ability to communicate both in writing and verbally with people at all levels.
Desirable criteria
- Ability to communicate in Welsh
#J-18808-Ljbffr
📌 Senior Administrator
🏢 Aneurin Bevan University Health Board
📍 Adelaide