* Full time (38 hours per week)
* Ongoing permanent position
* Based at the Morwell or Yallourn Campus (travel to other Campuses required)
* Flexible working arrangements negotiable
* Salary range $91k - $100k plus super (wage increases pending)
* Provision of Executive Support to the Educational Delivery Leadership team
* Job Reference No. 25152
About the role
We are seeking an experienced and highly organised Executive Support Officer to provide dedicated assistance to the Director of Educational Delivery team. This pivotal role involves executive coordination, managing project management, and financial administration functions for the Director Educational Delivery and Heads of Department. As a trusted partner, you will connect staff, projects, and critical business information, ensuring meetings and materials are efficient, effective, and aligned with the company's values and strategic priorities. Acting as a trusted partner to the Executive Team, this role links staff, projects and critical business information across the delivery portfolio, ensuring executive meetings and materials are effective, efficient and aligned with organisational values and priorities.
You will manage end-to-end project delivery for initiatives led by the Director Educational Delivery, including scheduling, monitoring, reporting, board reporting, and maintaining associated project documentation. Your ability interpret complex information will be vital in providing insightful support at the highest level. Working collaboratively as part of a community of practice alongside other Executive Assistants, you will contribute to the development and consistent application of frameworks and processes that promote effective communication and teamwork across the organisation. This includes overseeing office administration processes and systems to optimize the day-to-day planning and diary management for the Educational Delivery Leadership Team.
A six-month probationary period applies to this role.
About you
You are a highly organised, self-motivated and results oriented professional with the ability to autonomously plan, implement and report on deliverables. You have a demonstrated high level of organisation capability, including the ability to establish and maintain effective systems, procedures and processes and manage competing demands and deadlines without compromising on quality. You have exceptional verbal and written communication and editorial skills with the demonstrated ability to establish and maintain mutually beneficial relationships and partnerships with people at all levels. You have advanced computer skills and substantial experience in utilising a broad range of systems and software. You have outstanding project management skills along with the ability to negotiate complex issues and manage change effectively. You have the ability to think strategically, contribute effectively to strategic planning processes and operationalise strategy.
Benefits
* Attractive salary, benefits and conditions
* Job security – a permanent position
* Flexible working arrangements available
* Novated leasing and salary packaging
* Professional development opportunities
* A great culture and supportive team environment
* Employment with a progressive employer
* Access to a Staff Wellness Program
* Access to discounted Retails, Pool and Gym Memberships
Qualifications and experience
* Relevant qualification in Administration, Business, or Project Management are desirable, or an equivalent combination of qualifications and experience.
* Demonstrated expertise and extensive experience in providing high level executive support
* Experience in quality document creation and preparation including business plans, letters, high quality management reports and board reports
* Proven success in coordinating activities of a high performing team within a large organisation.
Mandatory requirements
* Current Victorian Working with Children Clearance
* Current Police Check (not older than 12 months old)
* Current Driver's Licence (travel between campuses is a requirement of the role)
About us
For over 95 years, TAFE Gippsland has been at the forefront of vocational education and training, proudly serving the Gippsland community. As the winner of the TAFE Large Training Provider of the Year award in 2023, TAFE Gippsland stands out as a leader in empowering local students and supporting regional businesses. With a commitment to excellence, we offer a diverse range of programs, including pre-apprenticeships, apprenticeships, accredited short courses, certificates, and diplomas.
Our team of over 450 dedicated staff, spread across 13 campuses, works closely with industry partners to deliver tailored workplace training. This approach not only helps upskill the regional workforce but also drives the success of local businesses, reinforcing our vision of supporting a Skilled and Thriving Gippsland.
How to apply
To apply for this position please visit the TAFE Gippsland website. Applications are to be submitted online and must include;
* a cover letter addressing the Key Selection Criteria (see Job Description)
* a current resume.
For specific enquiries relating to this position, please contact Linda Austin, Director Educational Delivery on
For enquiries relating to the recruitment process, please contact Shona Hoggard, Senior People & Culture Advisor on
Applications close 2.00pm on Friday 09 January 2026
TAFE Gippsland is a Child Safe Organisation and equal opportunity employer. We value diversity and inclusion in our workforce and encourage people from all backgrounds, abilities and identities to apply for our vacancies.
TAFE Gippsland is committed to fair and equitable recruitment and employment processes based on merit, competence and potential. If you would like assistance with your resume and cover letter please contact the Gippsland Skills and Jobs Centre on
.
Please note, TAFE Gippsland will be closed from 24 December 2025 and will reopen on 5 January 2026. We will be unable to respond to enquiries during this period.