30-37 hours per week over 5 days.
Grays Legal NT is a very busy boutique legal practice in Darwin which is seeking an organised, client-focused Admin / Law Clerk / Paralegal to join our close-knit team.
You will be the front‑desk and administration backbone of the firm, supporting lawyers across document preparation, client onboarding, correspondence, scheduling and records management.
Key Responsibilities
* Reception and client liaison (in person, phone, email)
* Preparing legal documents and court forms
* Managing secure digital and physical file systems
* Filing, archiving and retrieval of legal records
* Email and document triage, tagging, filing and archiving
* Archiving closed matters and maintaining structured records storage
* Diary and appointment coordination for lawyers
* Client onboarding and administrative support
* Drafting correspondence (non‑legal advice related) with accuracy and confidentiality
* Maintaining office systems with data integrity and discretion
About You
* Strong administrative experience of at least 3 years (preferred)
* Law experience highly advantageous
* Proven experience in legal records filing and archiving (advantage)
* Excellent spoken and written English is a must
* Excellent ability to file and archive with a structured, compliant and efficient approach
* Computer savvy and confident working with multiple digital systems
* High attention to detail with the ability to manage competing deadlines
* Self‑motivated, reliable, professionally presented and client‑focused
Skills & Attributes
* Computer‑savvy and comfortable learning new tasks quickly
* Strong working knowledge of office technology, cloud storage, email filing and document archiving
What We Offer
* Supportive boutique firm environment
* A meaningful, hands‑on legal administration role
* Opportunity for growth within a specialised legal practice
To apply, please submit your resume and a short cover letter outlining your experience in administration.
Please also submit your expected salary range and 3 referees.
No recruitment agencies please.
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