About the Role
This is a fast-paced position where you will juggle complex calendars, coordinate key activities and provide support to senior leaders. You will also create a welcoming work environment for your team by balancing executive support with office coordination.
You will be responsible for:
* Providing proactive support to executives
* Managing shifting calendars, travel, and logistics across multiple countries
* Preparing materials, correspondence, and meeting agendas
* Acting as a trusted point of contact for internal and external stakeholders
* Overseeing day-to-day office operations and vendor management
* Supporting events and team rhythms in the Mornington office
Your Key Responsibilities
In this role, you will have the opportunity to make a significant impact on our organization's success. Your key responsibilities will include:
* Coordinating complex calendars and managing logistics
* Preparing high-quality materials and correspondence
* Building relationships with internal and external stakeholders
* Providing exceptional administrative support to senior leaders
* Overseeing office operations and ensuring a smooth-running workplace
* Contributing to the development and implementation of company initiatives
The Ideal Candidate
We are looking for a highly organized, detail-oriented, and proactive individual who can thrive in a fast-paced environment. The ideal candidate will have excellent communication and interpersonal skills, and be able to build strong relationships with colleagues and stakeholders.
Key qualifications include:
* A degree in a relevant field such as business administration or secretarial studies
* Minimum 2 years of experience in an executive assistant or similar role
* Excellent communication and interpersonal skills
* Ability to work independently and as part of a team
* High level of organization and time management skills
* Proficient in MS Office and other productivity software
Benefits
We offer a competitive salary and benefits package, including access to professional development opportunities, flexible working arrangements, and a supportive team environment.
About Us
We are a dynamic and growing organization that values innovation, collaboration, and excellence. Our mission is to deliver exceptional results through our commitment to quality, integrity, and customer satisfaction.
Why Work With Us
We offer a unique and rewarding work environment that is committed to employee growth and development. Our team is passionate about delivering exceptional results and making a positive impact on our community.