Baseball South Australia (BSA) is committed to delivering strong, sustainable programs that provide inclusive, clear, and accessible pathways for junior baseball players across the state.
The Foundations Pathways Assistant plays a key operational support role in delivering these programs, with a direct focus on Charter team selection, Charter Districts League coordination, Charter State Championships logistics, national Charter tournament compliance paperwork, and year-round administrative processes.
This role is specifically responsible for managing all Foundations Pathways communications with parents, coaches, clubs, and Baseball Australia, overseeing athlete recordkeeping, and collecting and tracking expressions of interest. The role includes limited support for School Sport SA.
Key Tasks and Responsibilities
• Deliver and support the Charter Districts League (6–8 game series during summer holidays).
• Assist with scheduling, registration, venue bookings, and uniform coordination.
• Deliver Charter team selection and announcement by mid-February.
• Serve as Tournament Director for the South Australian Charter State Championships.
• Complete and process all compliance paperwork to Baseball Australia and maintain communication with families and coaches in a timely, professional manner.
• Act as the primary point of contact for all parent, coach, and BA communication.
• Maintain accurate athlete records and tracking data.
• Create and manage all Expressions of Interest (EOI) forms for Charter participation.
• Provide basic administrative support for regional/country engagement.
• Support School Sport SA trials (March) and ensure basic training space access.
• Complete post-season wrap-up and early planning for the following year's Districts League.
Key Selection Criteria
• Previous experience in an administrative or support role, preferably within the sport or recreation industry.
• High level of proficiency with computer systems, including Microsoft Office suite. Experience with sports management platforms is highly desirable.
• Excellent attention to detail and a high degree of accuracy in data entry and record keeping.
• Strong organizational skills with the ability to prioritize tasks effectively, ensuring adherence to timeframes.
• Good written and verbal communication skills and a commitment to providing excellent customer service.
• Ability to work effectively both independently and as part of a small team.
• A passion for sport and an understanding of volunteer-led organizations. License Registrations and Qualifications
• A valid Working with Children Check (or willingness to obtain one).
• A valid Police Background Check
This job description serves to illustrate the scope and responsibilities of the post and is not intended to be an exhaustive list of duties. You will be expected to perform other job-related tasks requested by management and as necessitated by the development of this role and the development of the business