Company Overview
UGL: A diversified services company delivering critical assets and essential services that sustain and enhance our living environment. We provide a broad range of services and whole-of-life solutions for various industries, utilizing sustainable and innovative technologies.
UGL Regional Linx (UGLRL) : A subsidiary of UGL, headquartered in Orange, NSW, with regional depots throughout the state. We focus on creating job opportunities in regional and rural communities, with over 85% of our workforce based in regional NSW. We manage the Country Regional Network, ensuring safe transportation of people and goods across NSW.
Job Purpose
The Executive Assistant and Office Manager will be accountable for the delivery of administration and secretarial support to the Senior Leadership Team (SLT). This accountability will specifically include the provision of confidentiality in all matters sensitive to this position and the expedient and proficient execution of all duties relevant to this role.
Key Responsibilities
Greets all visitors and makes them feel welcome to UGL Regional Linx.
Communicates in a positive and professional manner in all interactions
Screens and takes messages and makes phone calls on behalf of the management team
Creates and edits documentation, correspondence, emails and presentations on behalf of the management team
Establishes and trains the Administration Assistant on general office protocols.
Coordinates and manages the workload of Administration Assistant as it relates to interoffice functions (ie. phone coverage) to ensure equitable and efficient distribution of responsibilities in the running and representation of the office.
Recommends training and professional development opportunities for Administrative Assistant.
Provides backup to Administrative Assistant when required.
Qualifications
Minimum of 3 years previous experience in an Executive Secretary / senior Team Assistant or Personal Assistant role.
High emotional intelligence with interpersonal skills and the ability to deal with difficult people and situations.
Able to always interact at all levels in a professional and respectful manner.
High competency in the Microsoft Office Suite of Packages, MS Word, MS Excel & MS PowerPoint
About Us
UGL is renowned for providing comprehensive engineering, construction, and maintenance services across various sectors, including rail and transport, communications and technology systems, oil and gas, power, renewables, water, and defense. We partner with some of the world’s largest companies and government agencies.
Diversity
We embrace diversity in all its forms—backgrounds, ideas, work styles, and perspectives. As an Equal Opportunity Employer, we strongly encourage applications from women, individuals with disabilities, Aboriginal & Torres Strait Islander people, mature-aged workers, and those from culturally diverse backgrounds.
Our selection process includes relevant screening checks such as national criminal history and pre-employment medical assessments, including drug and alcohol screening.
Discipline
Personal Assistant / Executive Assistant
Primary Location
Australia-NSW-Blue Mountains & Central West
Work Type
Full-time #J-18808-Ljbffr