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Overview
Preston Rowe Paterson (PRP) is a trusted name in the property valuation industry, known for delivering accurate, independent, and timely valuation services across residential, commercial, industrial, and specialised asset classes. With a strong client base and a commitment to integrity and professionalism, we’re proud of our collaborative culture and reputation for excellence.
We’re currently seeking an experienced and reliable Executive Assistant / Office & Business Manager to join us on an 11-month fixed-term contract to cover maternity leave, starting early November. This is a critical role supporting our managing director & leadership team and keeping our operations running smoothly—perfect for someone who enjoys variety and responsibility.
About the Role
This is a unique, hybrid role combining high-level executive support, office management, and light business operations. You’ll work closely with the Managing Director and senior valuers to streamline workflows, manage the office environment, and support business-critical functions like HR & Compliance.
Contract Duration: 11 months, with a handover period at the beginning and end of the contract to ensure a smooth transition.
Key Responsibilities
Executive Support
- Manage the calendar, inbox, and travel schedule of the managing director
- Coordinate meetings, minutes, and follow-ups across leadership and client groups
- Act as a key liaison between the managing director and staff, clients, and stakeholders
Office & Operations Management
- Oversee the day-to-day operations of the office, ensuring a professional and well-functioning environment
- Support internal teams, helping with schedules, deadlines and communication to ensure smooth workflow
- Manage office supplies, equipment, and relationships with service providers
- Ensure the team has the tools, systems, and support they need to perform at their best
- Organise business travel, accommodation and events
Business Support
- Assist with onboarding of valuers and admin staff, including IT setup and induction packs
- Manage HR-related tasks such as employee records, leave tracking, and compliance with workplace policies
- Maintain compliance records, accreditation renewals, and company registers
- Support internal bookkeeper with accounting tasks such as invoicing, expense reconciliation, and accounts assistance when required
- Monitor job tracking systems (e.g. ValEx) and ensure data accuracy and workflow efficiency
- Help identify and implement process improvements across the business
- Support key business projects and initiatives, helping manage timelines, resources and deliverables
About You
You’re a highly organised, adaptable, and discreet professional who can manage multiple priorities while maintaining attention to detail. You enjoy working in a tight-knit team and understand the nuances of a professional services environment—especially one with external clients and industry compliance.
You’ll Bring:
- Experience in an Executive Assistant, Office Manager, or Business Support role
- Experience in (or an understanding of) the property, valuation, or professional services industry
- Excellent written and verbal communication skills
- Strong organisational and problem-solving abilities
- High proficiency with Microsoft Office (Word, Excel, Outlook) and confidence with picking up external systems (such as ValEx)
- A proactive, no-task-too-small attitude and strong professional discretion
- Prior experience supporting compliance, HR, or finance processes is a plus
Why Join Us?
Step into a pivotal role during a key period for the business
Work closely with experienced leaders in a collaborative and professional environment
Gain valuable experience in a respected and growing firm
Flexible hybrid working arrangements available
Competitive salary and up-to-date office in Geelong
How to Apply
If you're ready to take on this dynamic fixed-term opportunity and contribute to the success of our business during this period, apply now with your resume and a cover letter highlighting your relevant experience and why you're a great fit for this role.
Application Questions
Your application will include the following questions:
- Which of the following statements best describes your right to work in Australia?
- Do you have experience in administration?
To help fast track investigation, this description includes historical boilerplate language from the company website. Source: this is an extract from the company’s own website.
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📌 Executive Assistant – 11-Month Maternity Leave Cover
🏢 Preston Rowe Paterson
📍 Australia