Join our dynamic commercial real estate team as a trusted Executive/Personal Assistant, supporting two driven business owners in a fast-paced, high-performance environment. If you're proactive, organised, and thrive in an environment where no two days are the same, this is an opportunity to take ownership of a pivotal support role within a growing business.
About the Role
We are seeking an Executive/Personal Assistant to provide comprehensive administrative, operational, and personal support to our business owners. You will play a pivotal role in supporting our two business owners across both business and personal responsibilities, ensuring they can stay focused on growth, strategy, and client relationships.
Key responsibilities include:
* Diary and email management, including prioritisation and scheduling
* Preparing documents, presentations, reports, and correspondence
* Coordinating and managing meetings, travel, and events
* Assisting with briefing the marketing team on commercial property listings, campaigns, and marketing requirements
* Coordinating client communication and stakeholder follow-ups
* Handling confidential information with discretion and professionalism
* Supporting both business owners with strategic projects and investment activities across both personal and business portfolios
* Managing personal tasks as required
About You
We're looking for someone who is proactive, resourceful, and comfortable working closely with business owners in a fast-paced environment. You are someone who anticipates needs before they arise, reliable, and solutions focused. You take initiative, anticipate needs, and stay calm under pressure.
Experience & Skills
* Previous experience as an Executive Assistant, Personal Assistant, or high-level Administrator
* Strong organisational and time-management skills
* Excellent communication skills—both written and verbal
* High attention to detail and a proactive, can-do mindset
* Ability to juggle competing priorities and meet deadlines
* Experience handling confidential information with discretion and professionalism
* Experience with using the Microsoft 365 suite, including Teams
* Experience in real estate (preferred but not essential)
Why Join Commercial Collective?
* Work closely with respected leaders in the commercial property industry
* Supportive, energetic, and professional team culture
* Career development and long-term growth potential
* Varied role with genuine ownership and impact
* Modern office across from the harbour and within walking distance of the beach
* Quarterly KPI bonuses
* Close to public transport
Apply now and be part of the Commercial Collective team. Contact our General Manager, Morgan Newling for a confidential chat.