Your new company
I'm currently recruiting for a switched-on, detail-driven Executive Assistant to join a well-established financial services organisation. This is a full-time, permanent role where you'll be right at the heart of a busy, collaborative team, helping things run smoothly behind the scenes. You'll be the go-to person for keeping the office organised, supporting internal comms, and making sure everything's ticking along day to day. As the first point of contact for visitors, you'll also play a key role in creating a professional and welcoming environment. If you love being the person who keeps everything on track and thrives in a fast-paced setting, this could be a great fit.
PLEASE NOTE: You must be an Australian Citizen or Permanent Resident to apply.
Your new role
* Assist Head of Commercial & Operations, and Head of Investment Research
* Manage their calendar, including scheduling meetings, coordinating travel arrangements, and handling correspondence.
* Greet and welcome visitors in a professional and friendly manner.
* Conduct daily walk-throughs to ensure communal areas (reception, kitchen, breakout spaces) are tidy, well-stocked, and ready for use.
* Check meeting rooms daily to ensure they are clean, organised and working AV equipment.
* Oversee kitchen and pantry supplies, ensure cleanliness, and manage weekly fridge clean-outs.
* Maintain tidy and well-stocked stationery and supply cupboards.
* Manage incoming and outgoing mail, couriers, and deliveries.
* Liaise with cleaners, building management, and IT support as required.
* Act as First Aider for the office and manage emergency procedures.
* Answer and direct incoming phone calls professionally and efficiently.
* Support the Executive Assistant with administrative tasks such as scheduling, document preparation, and expense reconciliation.
* Book and set up meeting rooms and coordinate catering requirements.
* Maintain high presentation standards throughout the office and visitor areas.
* Assist with expense processing
* Assist the Executive Assistant in planning and coordinating internal events, team functions, and staff engagement activities.
* Support domestic and international travel arrangements for team members.
* Support onboarding for new starters, including preparing welcome packs and coordinating office setup.
* Manage company apparel inventory, placing orders, and assembling staff packs as needed.
What you'll need to succeed
* Experience in an administrative, office support, or coordination role.
* Excellent organisation and multitasking skills.
* Strong communication and interpersonal skills.
* Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
* Warm, professional presentation and a proactive, solutions-focused mindset.
* Previous experience within the Financial Services industry is desired but not essential.
What you'll get in return
* Full-time permanent position
* Competitive salary package
* Supportive team culture
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or alternatively, send me a direct email with a copy of your most up-to-date resume to