Administration Assistant – Shopping Centre Management
MATERNITY LEAVE CONTRACT - 12 MONTHS
We are seeking a proactive and highly organised Administration Assistant to join a busy Shopping Centre Management team.
This is an excellent opportunity for an experienced administration professional who thrives in a fast-paced environment and enjoys working across centre operations, retailer communication, finance administration and stakeholder management.
Working closely with the Centre Management team, you will play a key role in supporting the day-to-day operations of the centre while helping deliver an exceptional experience for retailers, contractors and customers.
Key Responsibilities
* Managing the front reception area and general office administration
* Contractor sign in/sign out and maintaining compliance documentation
* Coordinating retailer communications, memos and correspondence
* Managing Public Liability Insurance and Certificate of Currency collection
* Supporting casual mall leasing and charity bookings administration
* Raising purchase orders and processing accounts payable invoices
* Assisting with rent roll processes, adhoc tenant charges and recoveries
* Maintaining accurate records within Yardi and other internal systems
* Supporting the Operations, Retail and Centre Management teams
* Coordinating repairs, maintenance requests and contractor onboarding
* Collecting retailer sales figures and assisting with reporting
* Preparing meeting minutes and maintaining office supplies
* Providing general administrative and marketing support as required
About You
* Previous experience within Shopping Centre Management, Commercial Property or Property Administration
* Strong administrative and organisational skills
* Experience managing multiple priorities in a fast-paced environment
* Excellent communication and stakeholder management skills
* A proactive approach with the ability to work independently
* High attention to detail and strong problem-solving ability
* Strong computer literacy across Microsoft Office Suite
* Experience with Yardi or similar property systems will be highly regarded
What's on Offer
* Opportunity to work within a highly regarded property group
* Exposure to all aspects of retail centre operations
* Supportive and collaborative team environment
* Varied and fast-paced role with career growth opportunities
* Convenient centre-based location
#J-18808-Ljbffr